Hannibal Free Public Library

Board of Trustees Meeting

April 13, 2009


The Board of Trustees of the Hannibal Free Public Library met in the Trustees Room of the Library on Monday, April 13, 2009, at 4:00 p.m.   Present were Board members

Todd Ahrens, April Baldwin, Gordon Ipson, Mike Scholes and Becky Steffa.  Also present was Librarian Hallie Yundt Silver and Tamara Reed of F&M Bank and Trust.   Vada Gregory attended part of the meeting as a member of the public.


The meeting was called to order by Board President Becky Steffa at 4 p.m.


A packet of information was distributed. 


Moved by Gordon and supported by Todd to approve the Minutes of the meeting of March 9, 2009.  Motion carried.


Moved by April and supported by Mike to approve the Claims in the amount of $54,093.22.  Motion carried.


Tamara provided the Treasurer’s Report.


Approval of the City Financial Report was tabled due to continued problems in showing transfers as revenues.


Moved by Gordon and supported by April to approve the Transfer Recommendation.  Motion carried.


Two items of correspondence were discussed.

·        Paul Moon of the Federal Communications Commission emailed a request that the Library establish and staff an on-demand DTV center.  There was consensus not to participate.

·        Bill Webber, Grounds Chairman for Samuel L. Clemens Arts & Crafts Festival emailed a request for July 4th parking to accommodate overnight parking of trailers and other vendor vehicles.  There was consensus to place the matter on the agenda for the May meeting.


During Public Comment, Vada Gregory inquired about the book sale.


Committee Reports followed

A.          Finance Committee – No meeting this month. 

B.           Library & Librarians Committee – Meeting scheduled for March 30, at 4 p.m.

C.          Building Committee – No meeting this month. 

D.          Nominating Committee – Todd indicated an interest in reappointment.  Moved by Mike and supported by Gordon to recommend Todd’s reappointment.  Motion carried.


Director’s Report was distributed in the packet.  Hallie did not add anything to it at the meeting.


Old Business – Budget Update.  No action was undertaken.  Hallie supplied the Board with a progress report.


New Business – Technology Plan Amendment.  Moved by Todd and supported by Gordon to amend the Technology Plan as follows.  Motion carried.



The Technology Mini-Grant provided partial funding for the purchase of four new laptops for the training lab.  They have arrived.  They need to be unboxed, set up, and used to provide staff training when migrating to Workflows Java Client or SirsiDynix Symphony.


The Library’s computer training lab consists of a computer projector, several portable screens, a portable microphone and speaker, fifteen laptops, and ancillary equipment such as a laser pointer, mice, mouse pads, etc.  Four new laptops running XP but capable of running Vista were purchased with partial funding from the Technology Mini-Grant. Eleven older laptops in the lab are still usable for most hands-on public programs, but most are slower to respond.  Nine operate in Windows 2000, and two run XP.  As budget or grants permit, older equipment in the lab needs to be replaced with newer laptops running XP or Vista. 


New Business – Public Behavior Policy Revision.  Moved by Gordon and supported by April to amend the policy as follows.  Motion carried.

  1. Loitering in the building, on the Library’s property, or in its parking lots is not permitted.  Driving at speeds over 10 MPH through the parking lot is not allowed.  Parking in the lots between 11 p.m. and 5 a.m. is prohibited.  Skateboarding, rollerblading, riding scooters or bicycles, etc., on the Library’s property or in its parking lots is not permitted. 


Moved by Mike and supported by Todd to adjourn.  Meeting adjourned at 4:45 p.m.


Respectfully submitted,




Hallie Yundt Silver, Acting Secretary


Accepted by the Board,




Becky Steffa, Board President