Hannibal Free Public Library

Board of Trustees Meeting

January 12, 2009




The Board of Trustees of the Hannibal Free Public Library met in the Woman’s Club Room of the Library on Monday, January 12, 2009, at 4:00 p.m.   Present were Board members Todd Ahrens, April Baldwin, Gordon Ipson, Janet Kleuppel, and Jeanie Powers.  Also present were Librarian Hallie Yundt-Silver and Tamara Reed of F&M Bank and Trust.  


The meeting was called to order by Board Treasurer April Baldwin at 4 p.m.


Gordon requested a correction to the Minutes of the meeting of December 8, 2008.  His name needs to be added to the list of Board members in attendance.  Moved by Gordon and supported by Jeanie to accept the corrected minutes.  Motion carried.


Hallie distributed a packet of information to supplement the monthly mailing.


Moved by Gordon and supported by Todd to accept claims in the amount of $47,030.08.  Motion carried.


Tamara provided the Treasurer’s Report.  She indicated that the Garth Fund showed a significant decline due to the drop in the stock market.


Approval of City Financial Report for January was tabled to allow time for review.


Moved by Todd and supported by Gordon to approve the Transfer Recommendation.  Motion carried.


Correspondence was sent in the monthly mailing.  It concerned minimum wage and mileage reimbursement.


There was no Public Comment.


April provided the Finance Committee report.  She indicated that the Committee recommended tabling F&M’s Master Memo to February.


Hallie provided a written report in the monthly mailing.  She supplemented the report at the meeting:  She indicated that the elevator license is now current and properly displayed in elevator mechanical room.  She also talked about the Mini-Technology Grant.  She said the Library would send out a mailing in March through the Board of Public Works.  She also offered to demonstrate on-line resources to the Library Board in February.  It was decided to postpone the presentation to March when more members can be present.


There was no Old Business.


Moved by Gordon and supported by Janet to adopt the Minimum Wage Increases for the Library Aides to be effective on January 1 and July 24, 2009.  Motion carried.


F&M’s Master Memo was tabled to the February meeting.


Moved by Jeanie and supported by Gordon to adopt the following statement:


It is the intent of the Board to continue participation in E-Rate funding for as long as the funds remain available.  Because of this intention, and because of overlapping fiscal years and the number of filing deadlines, the Board recognizes the difficulties an administrator has on occasion in seeking authorization prior to each filing.  The Board regards these filings as an administrative responsibility and does not see the need for the Director to seek prior approval before each filing.  Therefore, the Board authorizes its Library Director, Assistant Director, and/or the Library’s System Analyst to proceed and file E-Rate applications without specific prior approval from the Board. 


Motion carried.


Moved by Gordon and supported by Todd to approve anniversary proclamations for staff and volunteers:  Hilary Tourney, Willie Strong, Pandy Neff , Barbara Eddy, Jana Suchland, and Theresa Tatman.  Motion carried.


Moved by Gordon and supported by Janet to adjourn.  Meeting adjourned at 4:20 p.m.



Respectfully submitted,




Hallie Yundt Silver, Library Director



Accepted by the Board,




Becky Steffa, Board President