Hannibal Free Public Library

Board of Trustees Meeting

March 9, 2009

The Board of Trustees of the Hannibal Free Public Library met in the Trustees Room of the Library on Monday, March 9, 2009, at 4:00 p.m.   Present were Board members

Todd Ahrens, April Baldwin, Pam Ginsberg (4:05 p.m.), Gordon Ipson, Jeanie Powers (4:05 p.m.), Mike Scholes, and Becky Steffa.  Also present was Librarian Hallie Yundt Silver and Tamara Reed of F&M Bank and Trust.  

The meeting was called to order by Board President Becky Steffa at 4 p.m.

A packet of information was distributed. 

Moved by April and supported by Mike to approve the Minutes of the meeting of February 9, 2009.  Motion carried.

Moved by Todd and supported by April to approve the Claims.  Motion carried.

Moved by Gordon and supported by Pam to accept the Treasurer’s Report.

Approval of the City Financial Report was tabled.  There was consensus that Hallie should request that the City Finance Director show transfers as revenues, so they can be tracked month to month.

Moved by Jean and supported by Gordon to approve the Transfer Recommendation.  Motion carried.

There was no Correspondence or Public Comment.

April provided the report of the Finance Committee, which met immediately prior to the Board meeting.  Other Committees had not met.

Hallie showed the new design for the library card, which will be used after the existing supply of cards is exhausted.

The Board went to the Woman’s Club Room for a presentation concerning Hannibal’s Virtual Library.

Moved by Gordon and supported by April to recommend Pam Warfield for consideration as a replacement for Janet.  Motion carried.

Moved by Pam and supported by Gordon to accept the Technology Plan Update as presented with an amendment to include budgeting for microfilm reader/printer replacements beginning in the 2010-2011 budget.  Motion carried.  Hallie indicated the Plan needed to be filed with the State by March 31 and also recommended submission of it to City as a Capital Improvement Plan.

Moved by Gordon to correct the budget with the addition of $13,500 in revenue from the Ralls County contract.  Supported by Jean.  Motion carried.

There was consensus not to request an additional appropriation from the City in light of the property tax projection.

Moved by Todd and supported by Mike to adjourn.  Motion carried.

Meeting adjourned at 4:50 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted by the Board,

Becky Steffa, Board President