Hannibal Free Public Library

Board of Trustees Meeting

The Board of Trustees of the Hannibal Free Public Library met in the Trustees Room of the Library on Monday, October 12, 2009, at 4:00 p.m.   Todd Ahrens, Amber Baxter, Marjorie Coleman, Pam Ginsberg, Jeanie Powers, and Mike Scholes.  Also present was Librarian Hallie Yundt Silver.

The meeting was called to order by Board Vice-President Jeanie Powers at 4:00 p.m. 

Moved by Mike and supported by Pam G. to approve the Minutes of the meeting of September 14, 2009.  Motion carried.

Moved by Todd and supported by Amber to approve the Claims for October 2009.  Motion carried.

Moved by Pam G. and supported by Marjorie to approve the Transfer Recommendation for October 2009 in the amount of $63,224.65.  Motion carried.

There was no Correspondence or Public Comment.

Jeannie gave the Library Personnel & Services Committee report.

Hallie indicated that she had no additions to her written monthly report.  There were no questions about it.

There was consensus that the Board should send a letter to the editor endorsing the Mark Twain Museum & Boyhood Home’s fundraising campaign.  Hallie was instructed to draft a letter for Becky to review prior to approval from the Board.

Moved by Todd and supported by Marjorie to authorize Becky to sign a partnership agreement with the Foundation and Museum for Author Events.  Discussion followed on the need for a statement about authors’ viewpoints being their own and not necessarily those of the Library.  Motion carried.

Moved by Mike and supported by Pam G. to accept the recommendation of the Library Personnel & Services Committee concerning its Roles.  Motion carried.

Moved by Todd and supported by Pam G. to adopt the revised Code of Ethics and Public Disclosure Policy.  Motion carried.

Moved by Todd and supported by Mike to adopt the Personnel Policy with the following additions and amendments:  $50 established as the annual tool allowance for the Custodian, and “Recourse Process” selected as the term to use in the section entitled “Employee Rebuttal of Disciplinary Action.”  Motion carried.

Moved by Pam G. and supported by Marjorie to authorize Hallie to submit an application, if one can be developed by the submission deadline of November 13, for “Strengthening Services through Technology Website Make-Over Grant.”  Motion carried.

AT&T’s request for an easement was withdrawn and not considered.

Moved by Mike and supported by Todd to adjourn.  Meeting adjourned at 4:37 p.m.

Respectfully submitted,

Hallie Yundt Silver, Acting Secretary

Accepted by the Board,

Becky Steffa, Board President