Hannibal Free Public Library

Board of Trustees Meeting

May 10, 2010


The Board of Trustees of the Hannibal Free Public Library met at 4:00 p.m., on Monday, May 10, 2010, in the Trustees Room of the Library.  Present were President Becky Steffa Vice President Jeanie Powers, Treasurer Amber Baxter, Secretary Marjorie Coleman, and Board Members Krystin Conley (4:10 p.m.), Pam Ginsberg, Gordon Ipson, and Mike Scholes.  Also present was Librarian Hallie Yundt Silver and Tamara Reed of F&M Bank and Trust.  


Board President Becky Steffa called the meeting to order at 4 p.m.  The date of the meeting on the Agenda was corrected.


Moved by Mike and supported by Pam G. to approve the Minutes of April 12, 2010.  Motion carried.


Moved by Gordon and supported by Mike to approve the Claims for May 2010 in the amount of $57,192.09.


Tamara provided the Treasurer’s Report.


The City Financial Report for April 2010 was not available at time of Board meeting due to work on the City Budget.


Moved by Marjorie and supported by Amber to approve the Transfer Recommendation for May 2010.  Motion carried.


A thank-you note from Peggy Northcraft was read as Correspondence.


There were no Public Comment or Committee Reports.


Hallie distributed and reviewed her written report.  There was consensus that she should put together an RFQ to seek quotes on reprinting the Hagoods’ first book, entitled Story of Hannibal.  Hallie announced that Library Planning Day for Friday, May 14, was cancelled and that he Library will be open.  She outlined her plans to hire the Library Shelver, Circulation Associate, and Assistant Director. 


Hallie reminded the Board of several meeting dates, including the budget session with City Council on May 26 and the Library Personnel & Services Committee’s meeting on June 28.  There was consensus that she should invite Woman’s Club representatives (Babs Herring and Frances Hays) to that meeting per their request.  Becky appointed Krystin to the Finance Committee.  The Finance Committee selected June 22 for its next meeting.  Because there was consensus on the 2010-2011 slate of officers (Becky, President; Jeanie, Vice-President; Marjorie, Secretary; and Amber, Treasurer), no Nominating Committee meeting was scheduled. 


There was no Old Business.


Moved by Becky and supported by Gordon to adopt a new resolution for the safety deposit box at F&M Bank authorizing access to the box with the signatures of two of the following people:  Hallie Yundt Silver, Sheila Dennehy, Amber Baxter, Becky Steffa. And, to authorize Marjorie Coleman to sign the Resolution as Secretary with Pam G. and Gordon to attest.  Motion carried.


Krystin Conley was welcomed and installed as a new Board member.  She replaces Todd Ahrens and was appointed to serve a partial term until July 1, 2012.


The next meeting of the Library Board is scheduled for Monday, June 14, at 4:00 p.m.


Moved by Mike and supported by Gordon to adjourn.  Meeting adjourned at 4:30 p.m.


Respectfully submitted,




Hallie Yundt Silver, Acting Secretary




Accepted by the Board,




Becky Steffa, Board President