Hannibal Free Public Library
Board of Trustees Meeting & Executive Session
November 14, 2011
The Board of Trustees of the
Hannibal Free Public Library met at 4:00 p.m., on Monday, November 14, 2011, in
the Trustees Room of the Library. Present
were: Amber Baxter, Krystin
Cooper, Pam Ginsberg, Mike Scholes, and Pam Warfield.
Also present was Librarian Hallie Yundt Silver.
Library Board President Pam Ginsberg called the meeting to order at 4:00 p.m.
Moved by Mike Scholes and supported by Pam Warfield to
approve the Minutes of the meeting of October 10,
2011. Motion carried.
Amended Claims for November 2011 were distributed.
Moved by Mike Scholes and supported by Amber Baxter to approve the
Claims for November 2011 in the amount of
$63,732.20. Motion carried.
The Trust Fund and
City Financial Reports for October 2011 were
distributed.
Moved by Amber Baxter
and supported by Krystin Cooper to approve the
Transfer Recommendation for November 2011 in the amount of $59,954.47 from the
Cash Flow fund of the Trust into the Operating Account.
Motion carried.
Thank you notes from from
Claim State Health Insurance Assistance Program and Karen Sutor were read.
There was no Public Comment.
Amber Baxter provided the
Finance Committee report. There
were no other Committee reports.
Hallie Yundt Silver’s
written Director’s Report was included in the packet.
She added that changes were underway with the Unique’s fee structure
(collection agency), which should result in cost savings to the Library. She announced that the Summer 2012 grant had been submitted,
requesting $7,205.37 in Federal LSTA Funds with $1,091.00 in local match.
Building Projects under Old
Business were considered in Executive Session, later in the meeting.
Moved by Krystin Cooper and
supported by Amber Baxter to request that the Library
continue to be included in the
City's audit and to share the services of the auditor selected by the City
Council. Motion carried.
Moved by Krystin Cooper and supported by Pam Warfield to continue in 2012 to assess $35.00 per person or $70 per family annually for Non-Resident borrowing privileges with the year running from the date of renewal. Motion carried.
Moved by Mike Scholes and supported by Krystin Cooper to request $19,000 from Ralls County for providing contractual library service in calendar year 2012. Motion carried.
Moved by Amber Baxter and supported by Krystin Cooper to
adopt the 2012 Calendar of Operations as
proposed. Motion carried.
Moved by Mike Scholes and
supported by Pam Warfield to declare surplus equipment on list dated November 7,
2011, and included in the packet.
Motion carried.
Moved by Amber Baxter and supported by Pam Warfield to specify Karen C Sutor and John Stadsvold as authorized signers for Hannibal Library when F&M Bank is acting as agent for the Library. Motion carried.
Moved by Amber Baxter and supported by Krystin Cooper to enter into Executive (closed) Session, admitting Hallie Yundt Silver, to discuss hiring, firing, disciplining or promoting of particular employees in accordance with RSMO 610.021(3), and to discuss specifications for building projects in accordance with RSMO 610.021(11). (Roll Call: Mike Scholes, Krystin Cooper, Amber Baxter, Pam Warfield, Pam Ginsberg-all ayes. No Nays. No abstentions.) Motion carried.
The Library Board entered
closed session at 4:20 p.m.
Moved by Krystin Cooper and
supported by Amber Baxter to make Caitlin Greathouse full-time as of January 2,
2012, with her pay rate and classification to remain the same.
Motion carried.
Moved by Mike Scholes and
supported by Amber Baxter to authorize Hallie Yundt Silver to let the bid for
the Stucco & Mortar Project. Motion
carried.
The Board instructed Hallie
Yundt Silver to include its motions made in Executive Session in the Minutes of
the meeting.
Moved by Mike Scholes and supported by Pam Warfield to re-enter Open Session. (Roll Call: Mike Scholes, Krystin Cooper, Amber Baxter, Pam Warfield, Pam Ginsberg-all ayes. No Nays. No abstentions.) Motion carried.
The session re-opened at
4:29 p.m.
Moved by Mike Scholes and supported by Pam Warfield to adjourn. Meeting adjourned at 4:30 p.m.
Respectfully submitted,
Hallie Yundt Silver, Director (Acting as Board Secretary)
Hannibal Free Public Library
Accepted,
Pamela Ginsberg, President
Hannibal Free Public Library Board of Trustees