Hannibal Free Public Library
Board of Trustees Meeting
March 19, 2012
The Board of Trustees of the Hannibal Free Public
Library met at 4:00 p.m., on Monday, March 19, 2012, in the Trustees Room of the
Library. Present were Pam
Ginsberg, John H. Hark, Gordon Ipson, Jeanie Powers, and Pam Warfield.
Also present was Librarian Hallie Yundt Silver.
Board President Pam Ginsberg called the meeting
to order at 4:00 p.m.
Moved by John Hark and supported by Gordon Ipson
to approve the Minutes of January 9, 2012, Executive Session Minutes of January
9, 2012, and no quorum Minutes of February 13, 2012. Motion carried.
Claims, dated February 10, 2012, were included in
the March packet. Claims, dated
March 15, 2012, were distributed at the meeting.
Moved by Gordon Ipson and supported by Jeanie Powers to approve the
Claims for February 2012 in the amount of $48,832.55, and Claims for March 2012
in the amount of $54,830.41. Motion
carried.
The Trust Fund Report was included in the packet.
Hallie Yundt Silver announced that she planned to meet with Karen Sutor
on March 22. She reported that the
City managed Dulaney fund would be combined and invested with Levering and Boor
funds the end of March. She also
reported that the two Melba Easley CDs and the Theresa Haggart CD, which matured
in March, will be reinvested soon.
There was consensus that the funds should be reinvested up to three years at the
best rates possible.
The City Financial Report was included in the
packet.
The Transfer Recommendation for February 2012 was
included in the March packet. The
Recommendation for March 2012 was distributed at the meeting.
Moved by Gordon Ipson and supported by John Hark to approve the Transfer
Recommendation for February in the amount of $23,476.03, and the Transfer
Recommendation for March in the amount of $44,217.87.
Both transfers moved money from the Cash Flow Account of the Trust to the
Operating Account at the City.
Motion carried.
Pam Ginsberg reported on Mr. Mitchell’s
correspondence and his request to be placed on the Agenda for the April meeting
There was no Public Comment. There were no Committee Reports.
The written Director’s Report was amended to
include LaVera Foster’s full name.
Hallie Yundt Silver announced that Amber Cooley would join the staff the
following day as the part-time Circulation Associate 1.
A check from Ralls County in the amount of $18,000 has been received.
Photos were passed around showing the broken window on the entrance door. Hallie Yundt Silver will be on vacation beginning on Friday,
March 23, and most of the next week.
She will attend a train the trainer session on e-readers on Monday, March
26. A Technology Ladder Grant in
the amount of $24,862 in Federal funds and $8,287 in local match was submitted.
If funded, the grant will be used to purchase 3 digital microfilm
scanners with imaging software and OCR capability.
It will also be used to purchase 3 CPUs since the ones from the Police
Department will not have enough power.
She announced that e-Rate form 471 and its attachment 21 had been filed.
Moved by John Hark and supported by Jeanie Powers
to accept the 2010-2011 Audit, noting the statement by Anita C. Failor,
the Audit Manager: “The $30,795.11
is made up of a gift from the McOwan estate of $30,000 and a net gift from the
Garth trust of $795.11. These are shown in the Statement of Transactions for the
Hannibal Free Public Library held at F&M Bank. Since there is not a general
Gifts income account, we just use this account 80.11.750 to record gifts
received in this F&M account. For our purposes, all gifts are combined on the
report. “ Motion carried.
Moved by Gordon Ipson and supported by John Hark to accept the Summer 2012 LSTA Grant –in the amount of $5,720 in Federal funds and a $300 required local match. Motion carried.
Hallie Yundt Silver announced that Volunteer Proclamations were given to Barbara A. Eddy, James H. Eddy, LaVera Foster, Joseph W. Frye, Jr., Molly E. Green, Harriet H. & Norman L. Grubb, Virginia Hampton, Chelsea Jennings, Doris E. Mims, Virginia Mulhern, LaVerne See, Jana D. Suchland, and Judy White at the Library Tea on February 25, 2012.
Moved Gordon Ipson and supported by John Hark to
issue a Proclamation honoring Travis Reddick of MOREnet. Motion carried.
Moved by Jeanie Powers and supported by Pam
Warfield to affirm Library Board’s decision via email to accept AT&T’s bid on
Plain Old Telephone Service for 2012-2013.
Motion carried.
Moved by Gordon Ipson and supported by John Hark
to authorize Hallie Yundt Silver to develop a specification and let bids for
financial services related to the Library’s Trust funds.
Discussion followed concerning the involvement of Doug Warren, the City’s
Finance Director, in the development of the specification.
Motion carried.
Trust Investments were covered above under the
Trust Fund Report.
Moved by Pam Warfield and supported by Jeanie
Powers to amend the 2011-2012 Budget and to agree that the proposed 2012-2013
Budget can be submitted for inclusion in the City’s budget document with the
understanding that 2012-2013 Budget will be presented for approval in June.
Motion carried.
Moved by Jeanie Powers and supported by John Hark
to close the Library on April 13, 2012, for Library Planning Day.
Motion carried.
Respectfully submitted,
Hallie Yundt Silver, Director (Acting as Board Secretary)
Hannibal Free Public Library
Accepted,
Pamela Ginsberg, President
Hannibal Free Public Library Board of Trustees