Hannibal Free Public Library
Board of Trustees Meeting
July 8, 2013
The Hannibal Free Public Library Board of Trustees
met at 4:00 p.m. on Monday, July 8, 2013, in the 3rd Floor Meeting
Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO
63401. Present were:
Amber Baxter, Frank DiTillo, Pam Ginsberg, John M. Hark, Brandi
Lionberger, Jeanie Powers, and Pam Warfield.
There were two unfilled vacancies.
Also present was Librarian Hallie Yundt Silver.
Also present wasLibrarian Hallie Yundt Silver.
Library Board President Pam Ginsberg called the meeting to order at 4:00 p.m.
Pam Warfield administered oaths and installed the Officers for FY2013-2014: Pam Ginsberg as President, Jeanie Powers as Vice-President, Amber Baxter as Treasurer, and John M. Hark as Secretary.
Moved by Brandi Lionberger and
supported by Pam Warfield to approve Minutes of the meeting and executive
session of April 8, 2013, and of the meeting of May 13, 2013, bid opening
minutes of May 29, 2013, the budget hearing on June 10, 2013, and the Minutes of
the meeting and executive session of June 10, 2013.
Motion carried.
Moved by Jeanie Powers
and supported by Amber Baxter to approve the Claims for June 2013, totaling
$178,747.68, and July 2013, totaling $41,638.39.
Motion carried.
The Trust Fund Report
was included in the packet. Amber
Baxter and Pam Ginsberg reported receiving a separate mailing of it, per the
Agreement with F&M Bank.
The City Financial
Report was not available at the time of the meeting.
Moved by Frank DiTillo
and supported by John M. Hark to approve the Transfer Recommendation for July
2013. Motion carried.
There was no
Correspondence.
No Committees met since
the June meeting. Pam Ginsberg
reappointed Trustees to the same Committees as last year.
The written Director’s
Report was included in the packet.
Hallie Yundt Silver added to her report:
o
She distributed Circulation Statistics.
She noted the decrease in patron count and said the decline in
circulation was disappointing.
Discussion followed on possible reasons, which included reading e-books and use
of the Internet.
o
She reported on the FY2012-13 Budget.
She said she and her staff were unable to expend the materials budget
completely. She said she did not
get the vacuum cleaner selected for purchase either.
o
Because of her husband’s medical condition, she reported she will not be
able to attend the 2013 FGS
Conference. She said the fee for
conference is refundable except for $50, for which she will reimburse the
Library.
o
She reported
progress on contacting candidates for Library Board appointment.
She said she contacted Tom Prater and asked him to write a letter to the
Mayor requesting appointment. She
said she was in the process of contacting the other people on the list and will
report results in August. She
reported Babs Herring had declined.
Hallie Yundt Silver reported that
Pishny Restoration Services completed all pre-contract requirements of Mortar,
Stucco & Roof Project, and the notarized contract and the check for one-half
payment were mailed Friday. I
emailed the company this morning to inquire about a pre-construction conference
meeting or phone call.
Moved by John M. Hark and
supported by Amber Baxter to issue Proclamations and Certificates to Gordon
Ipsom and Mike Scholes to acknowledge their contribution as Library Board
members and to thank them. Motion
carried.
Moved by John M. Hark and supported by Frank DiTillo to increase the
individual Non-Resident Fee to $40 and the family fee to $80, effective on
non-resident’s cards renewed January 1, 2014 and later.
Motion carried.
Moved by Amber Baxter and supported by Pam Warfield to invest $150,000 in a CD in Capital Outlay and keep the rest of the cash in the Trust liquid for use in Cash Flow. In addition, it was moved to transfer the two CD’s in Cash Flow to Unrestricted. Motion carried.
Moved by John M. Hark and supported by Frank DiTillo to enter Executive Session, including Hallie Yundt Silver, pursuant to RSMO 610.021(12) “Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected.” Motion carried. (Roll call (all ayes): Pam Warfield, John M. Hark, Frank DiTillo, Brandi Lionberger, Amber Baxter, Pam Ginsberg.
The meeting was closed at 4:35 p.m.
Moved by John M. Hark and supported by Frank DiTillo to re-open the session. Motion carried. (Roll call (all ayes): Pam Warfield, John M. Hark, Frank DiTillo, Brandi Lionberger, Amber Baxter, Pam Ginsberg.
The meeting re-opened at 4:44 p.m.
Moved by Amber Baxter and supported by Pam Warfield to adjourn. The meeting adjourned at 4:45 p.m.
Respectfully submitted,
Hallie Yundt Silver, Director (Acting as Board Secretary)
Hannibal Free Public Library
Accepted,
Pamela Ginsberg, President
Hannibal Free Public Library Board of Trustees