Hannibal Free Public Library

Board of Trustees Meeting

October 14, 2013

Hannibal Free Public Library Board of Trustees met at 4:00 p.m. on Monday, October 14, 2013, in the 3^rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO  63401.  Present were:  Kim Ahrens, Amber Baxter, Frank DiTillo, Brandi Lionberger, Jeanie Powers, and Tom Prater.  Absent were: Pam Ginsberg, John M. Hark, and Pam Warfield.  Also present was Librarian Hallie Yundt Silver.

Library Board Vice President Jeanie Powers called the meeting to order at 4:01 p.m.

Kim Ahrens was welcomed.  She was installed as a Library Board Trustee

Moved by Brandi Lionberger and supported by Frank DiTillo to approve the Minutes of the no quorum meeting of August 12, 2013, and the public hearing and the  meeting of September 9, 2013.  Motion carried.

Moved by Brandi Lionberger and supported by Kim Ahrens to approve the Claims for September 2013 in the amount of $129,080.22 plus F&M Visa in the amount of $4.94 for Programming Gifts.  Motion carried.

Hallie Yundt Silver reported that there were some errors in the Trust report.  She read an explanation Staci Roth from F&M’s Trust Department.

The City Financial Report for September 2013 was included in the packet.

The Transformation Recommendation was distributed.  Moved by Frank DiTillo and supported by Tom Prater to approve the Transfer Recommendation in the amount of $168,500 from the Trust’s Capital Outlay Fund to the operating checking account.  Discussion followed about the transfer representing the contract amount of the Masonry, Stucco & Roof project, and that the project was considered a repair and not capital outlay, but the Capital Outlay Fund can be used for either since the money was derived from revenue from the operating budget.  Motion carried.

There was no Correspondence.

Hallie Yundt Silver reported that Library Board President Pam Ginsberg had appointed Kim Ahrens to the Finance and Building & Grounds Committees.  There were no Committee reports.

The Library Director’s written report was included in the packet.  In addition, Hallie Yundt Silver reported the following:

• Caley Sims was hired as Library Shelver, effective Wednesday, October 9
• Collection Development

Reference Collection shrinking

VHS and audios on cassette being eliminated

• She caught the man completing the crossword puzzle in the paper.  She told him it was considered theft and mutilation per State statute and told him to stop.  The next time he is caught, he will be assessed a $25 fine per the Fees & Fines Policy.
• Teen Night last week was well-attended and well-behaved.  Three of the four teens who caused problems were not there.  Claire and Caitlin reviewed the rules and everyone agreed to comply.  Claire has developed written rules which will be issued to teen attendees soon.
• We are considering locking the public restrooms and requiring people to ask for the key at the Children’s Desk.
• Literacy Council meetings were scheduled for the following day here at the Library and the following week at Palmyra High School and at the First Baptist Church in New London.
• The transition from F&M’s to US Bank’s Visa was nearly complete.  Sheila’s and Claire’s paperwork was complete and their cards had been issued.  Hallie’s paperwork was to be completed after the Library Board meeting.

Hallie Yundt Silver reported on the Mortar, Stucco & Roof Project.  She distribute before and after photos of the west chimney.  She reported that Pishney went ahead at no additional charge and painted the affected areas terracotta layer on the outside of building below the parapet.  She said that masonry work ws nearly completed.  She went on to relate that the artificial stucco had been addressed but there was a lengthy punchlist for the subcontractor to fix.  She conveyed future plans for the project, including the skylight and roofing. 

Moved by Frank DiTillo and supported by Brandi Lionberger to amend the total materials budget from $89,677 to $90,366.  Discussing followed that the amendment would change the total expenditures budget from $899,519 to $900,208.   Motion carried.

Moved by Tom Prater and supported by Kim Ahrens to affirm the adoption of the Code of Ethics and Public Disclosure Policy.  Motion carried. 

Moved by Kim Ahrens and supported by Frank DiTillo to authorize Hallie Yundt Silver to apply for the two Summer 2014 LSTA Grants.  Motion carried.

The Executive Session was not needed.

Moved by Brandi Lionberger and supported by Frank DiTillo to adjourn.  Meeting adjourned at 4:30 p.m.

Respectfully submitted,

Hallie Yundt Silver, Director (Acting as Board Secretary)

Hannibal Free Public Library

Accepted,

Pamela Ginsberg, President

Hannibal Free Public Library Board of Trustees