Hannibal Free Public Library

Board of Trustees Meeting

June 24, 2014

 

The Hannibal Free Public Library Board of Trustees met at 4:00 p.m. on Tuesday, June 24, 2014, in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO  63401.  Present were:  Kim Ahrens, Amber Baxter, Frank DiTillo, Pam Ginsberg, , Brandi Lionberger, and Tom Prater.  Absent were: John M. Hark, Jeanie Powers, and Pam Warfield.  Also present was Librarian Hallie Yundt Silver.

 

Library Board President Pam Ginsberg asked Treasurer Amber Baxter to chair the meeting.  Amber Baxter called the meeting to order at 4:00 p.m.

 

Moved by Kim Ahrens and supported by Brandi Lionberger to enter Executive Session, admitting the Library Board and Library Director Hallie Yundt Silver, pursuant to RSMO 610.021(12) “Sealed bids and related documents, until the bids are opened; and sealed proposals and related documents or any documents related to a negotiated contract until a contract is executed, or all proposals are rejected,” and pursuant to RSMO 601.021(3) “Hiring, firing, disciplining or promoting of particular employees by a public governmental body…”  Roll call (all ayes):  Tom Prater, Frank DiTillo, Brandi Lionberger, Pam Ginsberg, Amber Baxter.  Motion carried.

 

The Library Board entered closed session at 4:02 p.m.  Hallie Yundt Silver left the closed session at 4:10 p.m.

 

Moved by Pam Ginsberg and supported by Frank DiTillo to enter open session.  Roll call (all ayes):  Tom Prater, Frank DiTillo, Brandi Lionberger, Pam Ginsberg, Amber Baxter.  Motion carried.

 

The Library Board meeting entered open session at 4:10 p.m.

 

The action taken in Executive Session was reported by Amber Baxter:  Moved by Tom Prater and supported by Pam Ginsberg to follow the City and grant no salary increases.  Motion carried.  No action was taken on Ralls County Public Library.

 

Moved by Kim Ahrens and supported by Pam Ginsberg to approve the Minutes of the meeting of May 12, 2014, and no quorum minutes of June 9, 2014.  Motion carried.

 

Combined Claims for June 2014 were distributed.  Moved by Brandi Lionberger and supported by Kim Ahrens to approve the Claims in the amount of $59,078.60.  Motion carried.

 

The Trust Fund Report for May 2014 was distributed.  It was noted that there were no maturities to consider in June 2014.

 

The City Financial Report and the budget spreadsheet for May 2014 were distributed.

 

The Transfer Recommendation for June 2014 was distributed.  It showed no transfer of funds between Cash Flow and the Operating Account. 

 

There was no Correspondence.

 

It was reported that the Finance Committee did not meet on June 23rd because of this Library Board meeting.   The Library Director’s report to the Nominating Committee was distributed with action requested under New Business.  Other Committees were not scheduled to meet. 

 

The written Director’s Report was included in the packet.  She reported further of plans to write a Show Me Grant for Library Development to attend a library marketing workshop called the Lead the Change: Engaging Your Community in Kansas City on Thursday, September 18th.   She updated the Library Board on the future of e-Rate funding.  She notified the Library Board that Claire Ewersmann had been nominated for Missouri Library Association’s New Librarian Award, requested that the Library Board endorse this nomination, and asked Frank DiTillo to write a letter describing his experiences with her as a librarian. 

 

Moved by Frank DiTillo and supported by Tom Prater to endorse Claire Ewersmann’s nomination for Missouri Library Association’s New Librarian Award.  Motion carried.

 

Hallie Yundt Silver concluded her report by notifying the board that F&M Bank now provides donations as grants through the Reidl Foundation.  The Foundation funded $200 toward the purchase of a bicycle as the Children’s Summer Reading grand prize.  There were no objections to accepting this grant.

 

There were no nominations from the floor.  The Nominating Committee’s proposed slate of officers was given second and third readings.

 

Moved by Frank DiTillo and supported Tom Prater to accept the following slate of officers:  Pam Ginsberg as President, Kim Ahrens as Vice-President, Amber Baxter as Treasurer, and Brandi Lionberger as Secretary.  Motion carried.

 

No action was taken on the proposed COLA increase to the base of the pay scale.

 

Moved by Brandi Lionberger and supported by Kim Ahrens to adopt the Library Budget for FY2014-2015 and the Final Amended Budget for FY2013-2014.  Discussion followed about pay rates remaining at FY2013-2014 amounts.  Motion carried.

 

Moved by Brandi Lionberger and supported by Frank DiTillo to elect Library Board officers for FY2014-2015 by proclamation.  Motion carried. 

 

Moved by Pam Ginsberg and supported by Frank DiTillo to recommend to the Mayor that he reappoint Brandi Lionberger, and appoint Sara North and David Clayton for 3-year terms to expire June 30, 2017.  Motion carried.

 

A list of equipment proposed as surplus was distributed.  Moved by Pam Ginsberg and supported by Frank DiTillo to approve the Surplus Equipment List and sale thereof.  Motion carried.

 

Moved by Pam Ginsberg and supported by Tom Prater to amend the Policy Statement Concerning Public Use of Computers.  Motion carried.

 

Moved by Tom Prater and supported by Kim Ahrens to approve the Public Library Certification of Compliance.  Motion carried. 

 

Moved by Kim Ahrens and supported by Pam Ginsberg to adjourn.  Meeting adjourned at 5:06 p.m.

 

Respectfully submitted,

 

 

 

Hallie Yundt Silver, Director (Acting as Board Secretary)

Hannibal Free Public Library

 

Accepted,

 

 

 

Pam Ginsberg, President

Hannibal Free Public Library Board of Trustees