Hannibal
Free Public Library
Board of Trustees Meeting
May 12, 2014
The Hannibal Free Public Library
Board of Trustees met at 4:00 p.m. on Monday, May 12, 2014, in the 3rd
Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal,
MO
63401.
Present were Kim Ahrens,
Frank DiTillo, John M. Hark,
Jeanie Powers, and Tom Prater.
Absent were Amber Baxter, Pam Ginsberg, Brandi Lionberger, and Pam Warfield.
Also present was Hannibal Library Director Hallie Yundt Silver.
Vice President
Jeanie Powers chaired the meeting.
She called the meeting to order at 4:00 p.m.
Moved by John M. Hark and supported by Kim Ahrens to approve
Minutes of the meetings of March 10, 2014 and April 14, 2014, the Executive
Sessions of the same dates, and the Bid Opening minutes of May 7, 2014.
Motion carried.
Updated Claims were distributed.
Moved by Frank DiTillo and supported by Kim Ahrens to approve the Claims
for May 2014 in the amount of $69,155.52 plus $3,132 for account
80.60.109, Unused Sick Leave.
Motion carried.
The Trust Fund Report was
included in the packet. The City
Financial Report for April 2014 was distributed.
The Transfer
Recommendation was distributed.
Moved by Kim Ahrens and supported by John M. Hark
to approve Transfer Recommendation for May 2014,
showing no transfer of funds between Cash Flow and the Operating Account.
Allen Hagood’s Thank You note was read.
Committee Reports & Assignments were reviewed.
The Finance Committee did not achieve a quorum earlier the day of the
Library Board meeting. The
Nominating Committee needs to meet.
Hallie Yundt Silver provided an update, including the following information:
·
Amber Baxter
would be agreeable to serve another term as Treasurer
·
Pam Ginsberg
would be agreeable to serve another term as President
·
Jeanie Powers
decided to not seek reappointment to the Library Board.
·
John Hark decided to
not seek reappointment to the Library Board
·
Brandi Lionberger
would be interested in reappointment to the Library Board
She
requested that members of the Library Board think about residents of Hannibal who would make
good trustees. There was consensus
to try to find another attorney for one of the vacancies.
The
written Director’s Report was included in the packet.
Hallie Yundt Silver thanked members of the Library Board for email
acceptance of the Computers 2014 grant.
She provided an update on State legislative actions.
Moved by John M. Hark
and supported by Frank DiTillo to accept Peters to replace heat pump 3 for
$4,965.00 and to provide semi-annual
maintenance for $650 per year through Spring 2017.
Discussion followed. Peters
was identified as the low bidder for the replacement.
Hallie Yundt Silver reported that when bids were qualified for
semi-annual service, Peters was also the lowest since the fee includes
replacement of filters twice a year and belts once a year..
She said she had been told that Schutjer’s bid of $288 was to service
each of the 8 units, or a total of $2,304 per year, and Master Air’s was per
service, or $596 per year plus additional cost for belts needing replacement.
Motion carried.
Moved by John M. Hark
and supported by Frank DiTillo to authorize the cutting of a check to Peters in
the amount of $4,965 in May 2014, provided the check would be held until the
project is completed. Motion
carried.
Hallie Yundt Silver provided an update on the budget.
There was consensus that she should draft a letter to the City Council
for Library Board review expressing interest in communicating annually about the
Library’s budget later in June or in early July..
She reminded the Library Board of its public hearing on June 9, 2014.
The Slate of Officers selected to date was read and
Nominations from the Floor were requested.
There was consensus that the Nominating Committee needed to meet soon.
Moved by John M. Hark
and supported by Frank DiTillo to authorize the Library Board’s Finance
Committee to approve final Claims for June 2014 before they are due at noon on
June 23, 2014. Discussion followed
concerning the need to submit final Claims regardless of whether the Finance
Committee would achieve a quorum.
Motion carried.
There was consensus not to enter Executive Session.
Discussion followed on service to
Ralls
County and the proposed
contract. There was consensus that
Hallie Yundt Silver should draft information for the Library Board recommending
contract language.
Moved by John M. Hark
and supported by Frank DiTillo to adjourn.
Meeting adjourned at 4:45 p.m.
Respectfully submitted,
Hallie Yundt Silver, Director (Acting as Board Secretary)
Hannibal
Free Public Library
Accepted,
Pam Ginsberg, President
Hannibal
Free Public Library Board of Trustees