The Hannibal Free Public Library Board of Trustees met on Monday, October 13, 2014 at 4:00 p.m., in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO  63401.  Present were:  Kim Ahrens, Amber Baxter, David Clayton, Frank DiTillo, Pam Ginsberg, and Sara North.  Absent were: Brandi Lionberger, Tom Prater, and Pam Warfield.  Also present wasLibrarian Hallie Yundt Silver.


Library Board President Pam Ginsberg called the meeting to order at 4:00 p.m.


The Annual Photo was tabled by consensus to a future meeting when more Library Board members may be present. 


Moved by Kim Ahrens and supported by David Clayton to approve the Minutes of the Meeting of October 13, 2014 (both Open and Executive Session); Executive Session of August 11, 2014.  Discussion followed about corrections:  on Open Session Minutes of October 13th, insert “Claims for” before October 2014 in the paragraph about Claims.  Motion carried.


Moved by David Clayton and supported by Amber Baxter to approve the Claims for November 2014 in the amount of $55,446.02 for the 1st billing cycle, and for the 2nd billing cycle in November: $330 to Miller Plumbing and $10,179 for the SirsiDynix contract should corrected billing be received in time.  Motion carried.


The Trust Fund Report and the City Financial Report for October 2014 were in packet. 


The Transfer Recommendation for November 2014 was distributed.  Moved by David Clayton and supported by Frank DiTillo to approve the Transfer Recommendation, showing no transfer of funds between Cash Flow and the Operating Account.  Motion carried.


A letter written by Hallie Yundt Silver to Jolyn Friedrich was distributed and discussed.


Amber Baxter provided the Finance Committee report.  No other committees had met.


The Director’s written report was included in the packet.  Hallie Yundt Silver added the following to her written report: 


·         The City Attorney signed off on the SirsiDynix contract

·         Claire was nearly finished the Summer 2015 grant application


Moved by David Clayton and supported by Kim Ahrens to close the Library at 6 p.m. on Monday and Tuesday, December 22, 23, 29, and 30, 2014.  Motion carried.


The Cash Flow spreadsheet was distributed and discussed.  The spreadsheet included recommendations on CD investment. 


Moved by Kim Ahrens and supported by Frank DiTillo to accept the Finance Committee’s recommendation to invest $111,000 in Capital Outlay as soon as possible at best rates from cash in Operating account and $200,000 in Cash Flow for 6 months as soon as possible.  Motion carried.


Moved by David Clayton and supported by Sara North to adopt the Policy Statement Concerning Use of Meeting Space.  Motion carried.


Moved by Kim Ahrens and supported by Amber Baxter to adjourn.  The meeting adjourned at 4:42 p.m.


Respectfully submitted,




Hallie Yundt Silver, Acting Secretary







Pamela Ginsberg, President