The Hannibal Free Public Library Board of Trustees met
on Monday, October 13, 2014 at 4:00 p.m., in
the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200
South Fifth Street, Hannibal, MO
63401. Present were:
Kim Ahrens, David Clayton (4:10 p.m.), Frank DiTillo, Pam Ginsberg
Sara North, and Tom Prater.
Absent were: Amber Baxter,
Brandi Lionberger, and Pam Warfield.
Also present were City Finance Director Doug
Warren (4:05-4:15 p.m.) and Librarian Hallie Yundt Silver.
Library Board President Pam
Ginsberg called the meeting to order at 4:00 p.m.
The agenda was rearranged by
consensus to allow Doug Warren an opportunity to talk under Item 4, Trust Fund
Report.
Moved by Kim Ahrens and
supported by Frank DiTillo to approve the Minutes of the Meeting of September 8,
2014. Motion carried.
Final Claims for the month were
distributed. Moved by Kim Ahrens
and supported by Frank DiTillo to approve the October 2014 in the amount of
$47,291.96. Motion carried.
The City Financial Report for
September 2014 was included in the packet.
The Transfer Recommendation for
October 2014 was distributed. Moved
by Frank DiTillo and supported by Sara North to approve the Transfer
Recommendation, showing no transfer of funds between Cash Flow and the Operating
Account. Motion carried.
The Trust Fund Report for
September 2014 was included in the packet.
City Finance Director Doug Warren talked to the Library Board about how
the City handles its investments.
Hallie Yundt Silver reported that no information was available on the
re-investment of the two CDs in Restricted, and F&M closed in observance of
Columbus Day the day of the Library Board meeting.
A letter from Hallie Yundt
Silver to the Phelps was included in the packet.
Frank DiTillo reported that the
Ad Hock Automation Contract Committee met and negotiated with SirsiDynix.
It was reported that no other committees met.
The written Director’s report
was included in the packet. Hallie
Yundt Silver reported on additional issues, including:
the drinking fountain, leaking skylight, work on bid documents to repair
water damage on 3rd floor, and the elevator inspection.
Moved by Tom Prater and
supported by David Clayton to continue with annual fees of $40 for individual
and $80 for family Non-Resident Borrowers Cards in 2015, and to request $22,000
from Ralls County Library as the 2015 fee for service.
Motion carried.
Moved by David Clayton and
supported by Frank DiTillo to accept and to authorize Hallie Yundt Silver to
sign the three-year wireless router agreement at $589.23.
Motion carried.
Moved by Sara North and supported by Kim Ahrens to enter Executive Session,
admitting Hallie Yundt Silver,
pursuant to RSMO 610.021(12) “Sealed bids and related documents, until the bids
are opened; and sealed proposals and related documents or any documents related
to a negotiated contract until a contract is executed, or all proposals are
rejected.” Motion carried.
(Roll call (all ayes): Kim
Ahrens, Sara North, Frank DiTillo, David Clayton, Tom Prater, Pam Ginsberg)
The meeting was closed at 5:05
p.m.
Moved by Kim Ahrens and supported by Frank to enter open session.
Motion carried. (Roll call
(all ayes): Kim Ahrens, Sara North,
Frank DiTillo, David Clayton, Tom Prater, Pam Ginsberg)
The meeting was re-opened at
5:22 p.m.
Moved by Tom Prater and
supported by Frank DiTillo to adjourn.
The meeting adjourned at 5:24 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting Secretary
Accepted,
Pamela Ginsberg, President