The Hannibal Free Public Library Board of Trustees met on Monday, April 13, 2015, in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO  63401.  Present were:  Kim Ahrens, David Clayton, Amber Baxter, Brandi Lionberger, and Tom Prater.  Absent were:  Frank DiTillo, Pam Ginsberg, Sara North, and Pam Warfield.  Also present was Librarian Hallie Yundt Silver


Vice President Kim Ahrens chaired the meeting.  Called to order at 4:03 p.m.


Moved by David Clayton and supported by Amber Baxter to approve the Minutes of the Meeting of March 18, 2015.  It was noted that Kim Ahrens needs to sign as submitting the Minutes and Brandi Lionberger as accepting them because of Sterne Agee’s requirements.  Motion carried.


Final Claims for the month were distributed.  Moved by David Clayton and supported by Tom Prater to approve the Claims for April 2015 in the amount of $45,986.50.  An additional invoice from OCLC in the amount of $32.87 to be paid from ILL, 80.60.429, was added.  It was noted that the invoice for Dear Reader needed to be paid with Visa later in the month after the Library’s Management Team selected from several databases.  Motion carried.


Moved by David Clayton and supported by Amber Baxter to handle all interest earned on the HNB account as Cash Flow retroactive to January 1, 2015.  Motion carried.


The Investment Report Overview for March 2015 was distributed.  The Sterne Agee report was included in the packet.  Moved by Amber Baxter and supported by David Clayton to accept these reports.  Motion carried.


The City Financial report for March 2015 was distributed.


The Transfer Recommendation for April 2015 was distributed.  Moved by Daivd Clayton and supported by Brandi Lionberger to approve the Transfer Recommendation.  Motion carried. 


There was no Correspondence.


The following Committee reports were made:


A.             Finance Committee-That day’s meeting was cancelled because no quorum could be attained.  The next meeting is at 3:30 p.m. on Monday, May 11, just before the Library Board meeting

B.             Library Personnel & Services Committee-Tom Prater reported that the Committee had met and progress was being made on evaluations and job descriptions.

C.             Building & Grounds Committee-none

D.             Nominating Committee-Hallie Yundt Silver will email to arrange a meeting time.

E.  By-Laws Committee-none

F. Investment Committee-The Committee is trying to get a meeting time established.


The Director’s written report was included in the packet.  Photos of the roof were shown to the Library Board.


There was no Old Business to consider.


Moved by Tom Prater and supported by David Clayton to set the date of Budget Hearing at 4:00 p.m., June 8, 2015, with Library Board meeting to follow, and to authorize Hallie Yundt Silver to place the legal advertisement.  Motion carried.


A draft of the proposed budget was distributed and reviewed.  There was consensus to submit it to the City with the understanding that the Library Board will continue to work on the budget through its adoption at the meeting of June 8, 2015.


The tentative agenda of this meeting included a vote to close part of this meeting pursuant to pursuant to RSMO 601.021(3) “Hiring, firing, disciplining or promoting of particular employees by a public governmental body…”  Moved by David Clayton and supported by Brandi Lionberger to enter Executive Session to discuss the Library Director’s evaluation.  Motion carried.  (Roll call (all ayes):  David Clayton, Kim Ahrens, Brandi Lionberger, Amber Baxter, and Tom Prater.)


Hallie Yundt Silver was excused.  Brandi Lionberger agreed to take minutes.  The Library Board entered Executive Session at 4:57 p.m.


The Library Board meeting re-opened at 5:29 p.m.


Moved by Tom Prater and supported by David Clayton to adjourn.  The meeting adjourned at 5:32 p.m.


Respectfully submitted,




Hallie Yundt Silver, Acting Secretary







Pamela Ginsberg, President