MINUTES OF THE MEETING OF
April 13, 2015
The Hannibal Free Public Library Board of Trustees met on
Monday,
April 13, 2015, in the 3rd Floor Meeting Rooms at Hannibal
Free Public Library, 200 South Fifth Street, Hannibal, MO
63401.
Present were:
Kim Ahrens, David Clayton, Amber Baxter, Brandi Lionberger, and Tom
Prater. Absent were:
Frank DiTillo, Pam Ginsberg, Sara North, and Pam Warfield.
Also present was Librarian Hallie Yundt Silver
Vice President Kim Ahrens
chaired the meeting. Called to order
at 4:03 p.m.
Moved by David Clayton and
supported by Amber Baxter to approve the Minutes of the Meeting of March 18,
2015. It was noted that Kim Ahrens
needs to sign as submitting the Minutes and Brandi Lionberger as accepting them
because of Sterne Agee’s requirements.
Motion carried.
Final Claims for the month
were distributed. Moved by David
Clayton and supported by Tom Prater to approve the Claims for April 2015 in the
amount of $45,986.50. An additional
invoice from OCLC in the amount of $32.87 to be paid from ILL, 80.60.429, was
added. It was noted that the invoice
for Dear Reader needed to be paid with Visa later in the month after the
Library’s Management Team selected from several databases.
Motion carried.
Moved by David Clayton and
supported by Amber Baxter to handle all interest earned on the HNB account as
Cash Flow retroactive to January 1, 2015.
Motion carried.
The Investment Report
Overview for March 2015 was distributed.
The Sterne Agee report was included in the packet.
Moved by Amber Baxter and supported by David Clayton to accept these
reports. Motion carried.
The City Financial report
for March 2015 was distributed.
The Transfer Recommendation
for April 2015 was distributed.
Moved by Daivd Clayton and supported by Brandi Lionberger to approve the
Transfer Recommendation. Motion
carried.
There was no Correspondence.
The following Committee
reports were made:
A.
Finance Committee-That day’s meeting was cancelled because no
quorum could be attained. The next
meeting is at 3:30 p.m. on Monday, May 11, just before the Library Board meeting
B.
Library Personnel & Services Committee-Tom Prater reported that
the Committee had met and progress was being made on evaluations and job
descriptions.
C.
Building & Grounds Committee-none
D.
Nominating Committee-Hallie Yundt Silver will email to arrange a
meeting time.
E. By-Laws Committee-none
F. Investment Committee-The Committee is
trying to get a meeting time established.
The Director’s written report was included in
the packet. Photos of the roof were
shown to the Library Board.
There was no Old Business to
consider.
Moved by Tom Prater and supported by David Clayton to set the date of Budget
Hearing at 4:00 p.m., June 8, 2015, with Library Board meeting to follow, and to
authorize Hallie Yundt Silver to place the legal advertisement.
Motion carried.
A
draft of the proposed budget was distributed and reviewed.
There was consensus to submit it to the City with the understanding that
the Library Board will continue to work on the budget through its adoption at
the meeting of June 8, 2015.
The tentative agenda of this meeting included a vote to
close part of this meeting pursuant to pursuant to RSMO 601.021(3) “Hiring,
firing, disciplining or promoting of particular employees by a public
governmental body…” Moved by David
Clayton and supported by Brandi Lionberger to enter Executive Session to discuss
the Library Director’s evaluation.
Motion carried. (Roll call (all
ayes): David Clayton, Kim Ahrens,
Brandi Lionberger, Amber Baxter, and Tom Prater.)
Hallie Yundt Silver was excused.
Brandi Lionberger agreed to take minutes.
The Library Board entered Executive Session at 4:57 p.m.
The Library Board meeting re-opened at 5:29 p.m.
Moved by Tom Prater and supported by David Clayton to adjourn.
The meeting adjourned at 5:32 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting Secretary
Accepted,
Pamela Ginsberg, President