MINUTES OF THE MEETING OF November 9, 2015
The Hannibal Free Public Library Board of Trustees met
on Monday, November 9, 2015, at 4:00
p.m., in the 3rd Floor Meeting Rooms at Hannibal Free Public Library,
200 South Fifth Street, Hannibal, MO
63401.
Present were:
Kim Ahrens, David Clayton Frank DiTillo,
J’Nelle Lee (4:15 p.m.), Sara North, and Tom
Prater. Amber Baxter and
Lauren Youse were absent.
Also present was Librarian Hallie Yundt Silver.
The photo of members of the
2015-2016 Library Board was taken immediately prior to the meeting.
Library Board President Kim
Ahrens called the meeting to order.
The meeting began at 4:09 p.m.
Moved by David Clayton and
supported by Frank DiTillo to approve the Minutes of the Meeting of October 12,
2015. Motion carried.
Final Claims for the month
were distributed. Moved by David
Clayton and supported by Frank DiTillo to approve the Claims for November 2015
in the amount of $45,811.54. Motion
carried.
Investments & Investment
Reports for October 2015 were discussed.
The Sterne Agee report was included in the packet.
The Investment Overview was distributed.
Moved by Tom Prater and supported by David Clayton to invest at F&M on or
just after December 14th, $100,000 in Cash Flow from HNB Infinity
Acct., plus $50.00 in O’Neil, Porter, Stone in HNB Infinity Acct., plus
$12,410.61 in Pettibone to mature 12/14/2015, plus 10,967.41 in designated
reserves due to mature 1/29/16 (O’Neil, Porter Stone-$50.00, Easley-$3,337.30,
Haggart-$3,365.11, and Roller-$4,215.00), and renaming the 1/29/2016 CD as Cash
Flow. Further to authorize two of
the three following people to make the investment:
Kim Ahrens, Frank DiTillo, and Hallie Yundt Silver.
Motion carried.
City Financial Report was
included in the packet.
Transfer Recommendation for
November 2015 was distributed.
Moved by David Clayton and supported by Lauren Youse to approve the
Recommendation, showing no transfer
of funds between Cash Flow and the Operating Account. Motion
carried.
There was no
Correspondence.
Tom Prater provided a report on activities or
Library Personnel & Services Committee.
Hallie Yundt Silver said that the Building & Grounds Committee needed to
meet. There were no other Committee
reports.
The written Director’s
Report was included in the packet.
Hallie Yundt Silver added that she and Frank DiTillo had reviewed the budget.
She said she preferred wait until until the closed session to go over
findings since individual salaries were discussed.
Moved by Tom Prater and
supported by J’Nelle Lee to accept the Reimbursement Grant for Summer Reading
Program in the amount of $198.98.
Discussion followed about the purpose of the grant, which allows the
Library to purchase a number of publicity items produced by the Collaborative
Summer Library Program (CSLP), including book marks, stickers, buttons, etc.
Motion carried.
Moved by David Clayton and supported by Frank DiTillo to adopt the proposed
amended Sunshine Law Policy.
Discussion followed concerning the amendments, which adjusted
costs to reproduce documents.
Motion carried.
Moved by Tom Prater and supported by J’Nelle Lee to adopt the proposed 2016
Calendar of Operations. Motion
carried.
Moved by Frank DiTillo and supported by Lauren Youse to adopt the list of
Surplus Equipment, dated November 2, 2015.
Motion carried.
Moved by David Clayton and supported by Tom Prater to adopt the following
language to meet City Hall’s request for information concerning the Library’s
Five-Year Capital Plan: “A building
expansion project is planned at some point in the future (placeholder at $1
million although we anticipate that expansion will cost considerably more than
that amount). The Library’s
Technology Plan Update will be provided to the City Council after the Library
Board adopts it in April 2015, the State Library’s due date.”
Motion carried.
Discussion followed concerning the Sunshine Law vis a vis the salary request
from the staff. David Clayton
determined that the meeting could be closed.
Moved by David Clayton and supported by Tom Prater to close
part of the meeting pursuant to RSMO 610.021(3) “Hiring, firing, disciplining or
promoting of particular employees by a public governmental body…” and admitting
Hallie Yundt Silver. Motion
carried. (Roll call (all ayes):
Frank DiTillo, Tom Prater, David Clayton, J’Nelle Lee, Kim Ahrens,)
The Library Board meeting was closed at 4:42 p.m.
Moved by Frank DiTillo and supported by Lauren Youse to
exit Executive Session. Motion
carried. (Roll call (all ayes):
Sara North, Tom Prater, Frank DiTillo, J’Nelle Lee, Kim Ahrens,)
The Meeting re-opened at 5:32 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting Secretary
Accepted,
Kim Ahrens, President