MINUTES OF THE
MEETING OF October 12, 2015
The Hannibal Free Public Library Board of Trustees met
on Monday, October 12, 2015, at 4:00
p.m., in the 3rd Floor Meeting Rooms at Hannibal Free Public Library,
200 South Fifth Street, Hannibal, MO
63401.
Present were:
Kim Ahrens, Frank DiTillo J’Nelle
Lee, Sara North, and Tom Prater.
Amber Baxter, David Clayton, and Lauren Youse
were absent.
Also present was Librarian Hallie Yundt Silver.
Library Board President Kim
Ahrens called the meeting to order.
The meeting began at 4:03 p.m.
Moved by Sara North and
supported by Frank DiTillo to amend the agenda and add Emergency Closings as
item E under New Business. Motion
carried. (Roll call (all ayes):
Sara North, Tom Prater, Frank DiTillo, J’Nelle Lee, Kim Ahrens)
Moved by Tom Prater and supported by J’Nelle Lee to approve the Minutes of the
Meeting of September 14, 2015.
Motion carried.
Moved by Tom Prater and supported by Frank DiTillo to approve the Claims for
August 2015 in the amount of $69,436.92, and October 2015 in the amount of
$47,975.95. It was noted that the
October Claims included two payments under Visa
for an invoice, identified as “Summer Voucher,” that were overlooked and found
when preparing for the Auditor.
Motion carried.
The Investment Overview for June 2015 was included in the packet, and the one
for August 2015 was distributed.
Moved by Sara North and supported by Tom Prater to accept the two Investment
Overviews. Motion carried.
The City Financial Report was included in the packet.
Hallie Yundt Silver reported that it was discovered that LSTA funds had
been coded incorrectly and were deposited in State Aid; she indicated that a
Journal Entry was requested and the correction should appear on October’s
Report.
The Transfer
Recommendation for October 2015 was distributed.
Moved by Frank DiTillo and supported by Tom Prater to approve the
Transfer Recommendation, showing no transfer
of funds between Cash Flow and the Operating Account. Motion
carried.
The packet included two
items of Correspondence. Each
concerned Summer Reading.
Monday, November 2nd,
was selected as a date for the next meeting of the Library Personnel & Services
Committee. There were no other
Committee Reports.
The written Director’s
Report was included in the packet.
Circulation Statistics for October 2015 were distributed at the meeting.
Hallie Yundt Silver reminded the Library Board that Reliable’s bed bug
program was scheduled for the following day at the Nubrion Center.
She added that Library Shelver Jessica Merreighn-Powell had resigned, and
that he Board of Public Works had addressed the leak through the foundation in
the Custodian’s Workroom. Frank
DiTillo commented on how nice it was that the Library participated in the Born
Learning Trail kickoff event. He
added that Pastor Minnie Smith had talked about the Library’s collaboration by
providing books for her church’s children’s programs.
Kim Ahrens commented on how much appreciated was the staff handling
issues surrounding the bed bug infestation.
Moved by Sara North and
supported by J’Nelle Lee to grant approval to apply for this year’s LSTA grants.
Motion carried.
Moved by Frank DiTillo and
supported by Tom Prater to affirm adoption of the Library’s Code of Ethics and
Public Disclosure Policy. Motion
carried.
Moved by Frank DiTillo and
supported by Tom Prater to authorize Amber Baxter, Kim Ahrens and Hallie Yundt
Silver to sign sales tax documents, to remove Florence Sundermeyer, Becky
Steffa, and Jeanie Powers as signers, and to authorized Hallie Yundt Silver to
submit Form 126 to update the State’s records.
Motion carried.
An updated Revenue Budget
was distributed and discussed. No
action was requested.
Moved by Sara North and
supported by Frank DiTillo to authorize payment of staff salaries of those staff
scheduled to work on September 15 and 16, 2015, when the Library was closed to
deal with the bed bug infestation.
Motion carried.
Moved by Sara North and
supported by Tom Prater to close part of the meeting pursuant to RSMO 610.021(3)
“Hiring, firing, disciplining or promoting of particular employees by a public
governmental body…” and admitting Hallie Yundt Silver.
Motion carried. (Roll call
(all ayes): Sara North, Tom Prater,
Frank DiTillo, J’Nelle Lee, Kim Ahrens,)
The Meeting was closed at
4:45 p.m. The Meeting re-opened at
5:24 p.m.
Moved by Tom Prater and
supported by J’Nelle Lee ton to adjourn.
Motion carried.
The meeting adjourned at
5:25 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting Secretary
Accepted,
Kim Ahrens, President