MINUTES OF THE MEETING OF September 14, 2015


The Hannibal Free Public Library Board of Trustees met on Monday, September 14, 2015, immediately following the Public Hearing at 4:00 p.m., in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO  63401.


Present were:  Kim Ahrens, David Clayton, J’Nelle Lee, Sara North, Tom Prater, and Lauren Youse (left at 5:45 p.m.)    Amber Baxter and Frank DiTillo were absent.  Also present was Librarian Hallie Yundt Silver.


The meeting was called to order at 4:05 p.m.


Kim Ahrens welcomed and installed J’Nelle Lee and Lauren Youse as new Library Board Trustees.


Moved by David Clayton and supported by Tom Prater to approve the Minutes of the Meeting of July 13th, as corrected, and no quorum minutes of August 10, 2015.  The correction to July minutes was the date of the Public Hearing and Library Board meeting on September 14th.  Motion carried.


Moved by David Clayton and supported by Lauren Youse to approve the Second Claims for June, the Claims for July, and the Claims for September.  It was noted that the Claims for August need to be considered at the October meeting.  Motion carried. 


Corrected Investment Overviews for July and August 2015 were distributed and discussed.  One question remained on the Investment Overview for June 2015, which should be resolved when the CD matures on Friday, September 18th.  There was consensus that Hallie Yundt Silver should proposed renaming of funds at AMG and HNB instead of actually moving money to handle the following issues:  Sterne Agee’s Postage & Handling fees and the CD purchased on June 3rd for $122,501.75, or $501.75 more than was initially designated. 


Moved by Sara North and supported by David Clayton to authorize Amber Baxter and Hallie Yundt Silver be authorized to redeem the CD maturing on September 18th at HomeBank and deposit the proceeds in the HNB Infinity Account.  Further moved to authorize Frank DiTillo or Kim Ahrens, and Hallie Yundt Silver to invest $100,000 from the maturing CD and $72,000 from funds designated as Unrestricted in HNB Infinity Account in a 31 month CD at Central State Bank in Quincy at 1.85%.  Motion carried. 


A corrected City Financial Report for August 2015 will be distributed as will reports for June and July 2015 


The Transfer Recommendation for September 2015 was distributed.  Moved by David Clayton and supported by Lauren Youse to transfer $165,000 from the HNB Infinity Account to the Library’s Operating Account at US Bank.  Moved further to authorize two of the following people to sign the check:  Frank DiTillo, Amber Baxter, Hallie Yundt Silver.  Motion carried.


There was no Correspondence.


Kim Ahrens reviewed Committee Assignments.  There were no Committee Reports. 


The written Director’s Report was included in the packet.  Hallie Yundt Silver added the following:

·         She reviewed her vacation plans for late September. 

·         She announced that the Library had a very successful summer.  She requested that the Library Board join in congratulating each and every staff member for their efforts and the public for its success in reading many, many hours. 

·         She celebrated the Adult Summer Reading Program conclusion on Friday, September 12th, with 122 participants who reported reading 1,112 books.  She said that twenty-one people attended Adult Trivia Night, and that Paula Hulse and Terri Patterson placed first.

·         She described a patron who appears to present a public health hazard.  She said that staff have told him he cannot be at the Library with bleeding or oozing sores.   

·         She reminded the Library Board that patron issues took lots of time in late July, and that the Library is still trying to identify the person who allegedly violated copyright while using the Library’s wireless network. 

·         She provided an update on recruitment for the last Board vacancy.


Moved by Tom Prater and supported by David Clayton to set the rate at the Hancock fair tax rate of $0.2859.  Motion carried. 


Moved by David Clayton and supported by J’Nelle Lee to continue to request that the Library participates in the City’s banking services contract, which covers the operating account and the credit cards.  Motion carried. 


Moved by David Clayton and supported by Tom Prater to adopt a new resolution for CDs at F&M Bank and to authorize any two of the following as signatories to invest or redeem:  Amber Baxter, Frank DiTillo, Kim Ahrens, Hallie Yundt Silver.  Motion carried. 


Moved by David Clayton and supported by Tom Prater to accept the Librarian’s Annual Narrative Report for FY2014-2015.  Motion carried.



Moved by Tom Prater and supported by David Clayton to close part of the meeting pursuant to RSMO 601.021(3) “Hiring, firing, disciplining or promoting of particular employees by a public governmental body…” and admitting Hallie Yundt Silver.  Motion carried.  (Roll call (all ayes):  Kim Ahrens, Sara North, Tom Prater, J’Nelle Lee, David Clayton)


The Meeting was closed at 4:58 p.m.  The Meeting re-opened at 5:24 p.m.


Moved by Tom Prater and supported by David Clayton to adjourn.  Motion carried.


The meeting adjourned at 5:25 p.m.


Respectfully submitted,




Hallie Yundt Silver, Acting Secretary






Kim Ahrens, President