The Hannibal Free Public Library Board of Trustees met on Monday, March 14, 2016, at 4:00 p.m., in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO  63401.  Present were:  Kim Ahrens, Frank DiTillo, J’Nelle Lee, Sara North, Tom Prater, and Lauren Youse.  Amber Baxter and David Clayton were absent.  Also present were:  Casey Welch and Librarian Hallie Yundt Silver


Library Board President Kim Ahrens chaired the meeting.  She called it to order at 4:00 p.m., and welcomed Casey Welch. 


Moved by Frank DiTillo and supported by Tom Prater to approve the Minutes of the Meeting of January 11, and no quorum Minutes of February 8, 2016.  Motion carried.


Claims for February and March 2016 were distributed and discussed.  Moved by J’Nelle Lee and supported by Sara North to approve the Claims for February 2016 in the amount of $59359.24, and for March 2016 in the amount of $56,538.89.  Motion carried. 


Discussion followed on the Investment Report for February 2016, which was included in the packet.  Moved by Tom Prater and supported by Frank DiTillo to 1. Authorize the Investment Committee to invest some of the cash flow funds, up to $175,000, in a short-term local CD after rates are investigated.   2. Designate $54,451.67 in the HBN money market account and $5,000 in the AMG money market as Capital Outlay.  3. Reinvest the CD at Ally Bank, maturing on March 28, 2016, in the amount of $100,000 in unrestricted funds, and add $50,000 in capital outlay funds to it.  4. Cash the CDs maturing at HomeBank and US Bank in April and May and deposit the funds in the money market account at HNB; cumulate these funds for an investment decision after the CDs mature.


The City Financial Report was included in the packet.


The Transfer Recommendation for March 2016 was distributed.  Moved by Lauren Youse and supported by Sara North to approve the recommendation to transfer $400,000 to the to the HNB money market.


Correspondence already forwarded to the Library Board was noted:  Thank you sent to Rotary, Meeting Space email request, and letter sent to patron banned for a year. 


There was consensus that the Finance Committee, scheduled to meet on March 28th, should agree on a budget to submit per the City’s request.  There were no Committee Reports. 


The written Director’s Report was included in the packet.  Hallie Yundt Silver reported that certain decisions were made by email because no quorum was attained for the February meeting.  These decisions included:  1. Authorization to accept the Summer 16 LSTA grant in the amount of $3,937.  2. Amendment of the materials expenditures budget to include $500 for children’s books paid by the Summer 16 LSTA grant (80.60.446) and $1,665 for Children’s Books paid from A&E (80.60.439).  3. Recommendation to the Mayor the appointment Casey Welch to the Library Board to fill the vacant term to expire June 30, 2018.  4. Declaration of the metal Princeton files surplus and authorization of their disposition through the Library’s Book Sale and/or sale to a metal recycling company.  5. Amendment of the Fees & Fines policy to include sale at the Book Sale of the metal Princeton files at $0.25 each.  Hallie Yundt Silver went on to report on various building projects, including the exterior sign, the roof, the elevator service contract bid, and replacing the chairs at the public computers.


Hallie Yundt Silver described a request by the Missouri State Library.  She reported that Missouri Digital Heritage had become a participant in the Digital Public Library of America’s MissouriHub, and that the State Library’s request was for a release to use Hannibal Free Public Library’s metadata under Creative Commons.  After discussion about copyright, the Library Board took no action on the State Library’s request.


Moved by Frank DiTillo and supported by Tom Prater to approve the on-line publication by the Hannibal Library Press of the Marion County Cemetery Database.  Motion carried. 


Moved by Sara North and supported by Lauren Youse to approve weather-related closings and authorize payment of wages for the staff who were scheduled to work after closing at 2:00 p.m. on Saturday, January 9th, and at 6:00 p.m. on Tuesday, January 19th.  Motion carried.


Moved by Tom Prater and supported by J’Nelle to approve the Surplus Equipment List, dated March 8, 2016.  Motion carried.


Moved by Lauren Youse and supported by Tom Prater to amend the Policy Statement Concerning Fees Charged by the Library & How They Are Collected in the following manner for Inter-Library Loan items:  discontinue the fee of $3.00 to request an ILL, continue the fee of $1.00 per day for an overdue ILL, and add a fee of $3.00 for each ILL requested but not picked up.  Discussion followed that limits on the number of ILLs would need to be established at a future Library Board meeting.  Motion carried.


Hallie Yundt Silver indicated that the Library Tea on Saturday, April 16th, would be noticed as a Social Event.  She invited attendance.


Moved by J’Nelle Lee and supported by Frank DiTillo to issue proclamations honoring the following volunteers:   the Friends of the Hannibal Free Public Library, Nancy Caswell, Barb Eddy, Lorie Fantz, Jack Gardner, Kiko Kaneda, Mary Lou Montgomery, Doris Nichols, LaVerne See, Jana Suchland, and Sandy Walton. Moved further to issue a proclamation honoring Claire Ewersmann, who celebrated her 5th anniversary as the Library’s Assistant Director in 2016. Motion carried. 


Discussion followed on the quote received for the Interior Painting 2016 Project.  It was noted that the quote exceeded the Library’s bid limit.


Moved by Lauren Youse and supported by Frank DiTillo to move the project’s start date to August or September 2016, to seek sealed bids on the project, and to authorize Hallie Yundt Silver to place the legal ad.  Motion carried. 


Frank DiTillo reported that Pastor Minnie Smith had complimented the Library at the Martin Luther King Day celebration.


Moved by Frank DiTillo and supported by Tom Prater to adjourn.  The meeting adjourned at 5:00 p.m.


Respectfully submitted,




Hallie Yundt Silver, Acting Secretary






Kim Ahrens, President