MINUTES OF
THE MEETING OF November 8, 2016
The Hannibal Free Public
Library Board of Trustees met on Tuesday, November 8, 2016, in the 3rd
Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street,
Hannibal, MO 63401. Present were:
Kim Ahrens, Frank DiTillo, J’Nelle Lee, Sara North, Tom Prater, Casey Welch, and
Lauren Youse. Absent were
Amber Baxter and David Clayton. Also
present was Librarian Hallie Yundt Silver.
The annual photo of the Library Board was taken.
Library Board Kim Ahrens called the
meeting to order at 5:10 p.m.
Moved by Frank DiTillo and
supported by Tom Prater to amend and approve the Minutes of the Meeting of
October 11, 2016, clarifying and correcting that Lauren Youse made the motion to
accept the Director’s Evaluation Form. Motion
carried.
Final Claims for November
2016 were distributed. Moved by
Lauren Youse and supported by Casey Welch to approve the Claims for November
2016 in the amount of $55,791.87.
Motion carried.
The Investment Report was
emailed in a supplemental packet.
Moved by Tom Prater and supported by Casey Welch to accept the Investment Report
for October 2016. Motion carried.
The City Financial Report
was included in the packet.
The Transfer Recommendation
for November 2016 was distributed showing no transfer of funds between the
accounts. Moved by Lauren Youse and
supported by Frank DiTillo to approve the Transfer Recommendation for November
2016. Motion carried.
There was no Correspondence.
The Library Personnel &
Services Committee needs to meet before the Library Board meeting in December.
Tom Prater asked that Library Board members return their completed
Library Director Evaluation Forms to him prior to the Committee meeting.
The Investment Committee plans to meet to reinvest the CD that matures
later in the month. There were no
other Committee Reports
The written Director’s
Report was included in the packet.
Moved by Sara North and
supported by Frank DiTillo to approve the 2017 Calendar of Operations.
Motion carried.
Moved by Lauren Youse and
supported by J’Nelle Lee to amend the Sunshine Policy.
Motion carried.
Moved by Tom Prater and
supported by Casey Welch to instruct Hallie Yundt Silver to respond to the
City’s request concerning the Library’s 5-year Capital Plan with the usual
language: “A building
expansion project is planned at some point in the future (placeholder at $1
million although we anticipate that expansion will cost considerably more than
that amount). The Library’s
Technology Plan Update will be provided to the City Council after the Library
Board adopts it in April 2017.”
Motion carried.
Moved by Lauren Youse and
supported by J’Nelle Lee to issue a Proclamation thanking Shane Jaeger
for His E.V.E.-4-Women Seminar and to send thank-you letters to the Mayor and
Marion County Ambulance District Board.
It was noted that the Library would be plating five books in Shane
Jaeger’s honor as well. Motion
carried.
There was consensus that the Library should join United for
Libraries, a division of the American Library Association that focuses on
library boards, Friends, and advocates.
Moved by Casey Welch and
supported by Tom Prater to adjourn.
Motion carried.
The meeting adjourned at
5:43 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting
Secretary
Accepted,
Kim Ahrens, President