The Hannibal Free Public Library Board of Trustees met on Tuesday, November 8, 2016, in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO  63401. Present were: Kim Ahrens, Frank DiTillo, J’Nelle Lee, Sara North, Tom Prater, Casey Welch, and Lauren Youse.   Absent were Amber Baxter and David Clayton.  Also present was Librarian Hallie Yundt Silver.


The annual photo of the Library Board was taken.  Library Board Kim Ahrens called the meeting to order at 5:10 p.m.


Moved by Frank DiTillo and supported by Tom Prater to amend and approve the Minutes of the Meeting of October 11, 2016, clarifying and correcting that Lauren Youse made the motion to accept the Director’s Evaluation Form.  Motion carried.


Final Claims for November 2016 were distributed.  Moved by Lauren Youse and supported by Casey Welch to approve the Claims for November 2016 in the amount of $55,791.87.  Motion carried.


The Investment Report was emailed in a supplemental packet.  Moved by Tom Prater and supported by Casey Welch to accept the Investment Report for October 2016.  Motion carried.


The City Financial Report was included in the packet.


The Transfer Recommendation for November 2016 was distributed showing no transfer of funds between the accounts.  Moved by Lauren Youse and supported by Frank DiTillo to approve the Transfer Recommendation for November 2016.  Motion carried.


There was no Correspondence.


The Library Personnel & Services Committee needs to meet before the Library Board meeting in December.  Tom Prater asked that Library Board members return their completed Library Director Evaluation Forms to him prior to the Committee meeting.  The Investment Committee plans to meet to reinvest the CD that matures later in the month.  There were no other Committee Reports


The written Director’s Report was included in the packet. 


Moved by Sara North and supported by Frank DiTillo to approve the 2017 Calendar of Operations.  Motion carried. 


Moved by Lauren Youse and supported by J’Nelle Lee to amend the Sunshine Policy.  Motion carried.


Moved by Tom Prater and supported by Casey Welch to instruct Hallie Yundt Silver to respond to the City’s request concerning the Library’s 5-year Capital Plan with the usual language:  “A building expansion project is planned at some point in the future (placeholder at $1 million although we anticipate that expansion will cost considerably more than that amount).  The Library’s Technology Plan Update will be provided to the City Council after the Library Board adopts it in April 2017.”  Motion carried.


Moved by Lauren Youse and supported by J’Nelle Lee to issue a Proclamation thanking Shane Jaeger for His E.V.E.-4-Women Seminar and to send thank-you letters to the Mayor and Marion County Ambulance District Board.  It was noted that the Library would be plating five books in Shane Jaeger’s honor as well.  Motion carried.


There was consensus that the Library should join United for Libraries, a division of the American Library Association that focuses on library boards, Friends, and advocates. 


Moved by Casey Welch and supported by Tom Prater to adjourn.  Motion carried.


The meeting adjourned at 5:43 p.m.


Respectfully submitted,




Hallie Yundt Silver, Acting Secretary






Kim Ahrens, President