The Hannibal Free Public Library Board of Trustees met on Tuesday, October 11, 2016, in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO  63401. Present were: Kim Ahrens, Amber Baxter (left at 5:45 p.m.), David Clayton, Frank DiTillo, J’Nelle Lee, Sara North, Tom Prater, and Casey Welch, and Lauren Youse.   Also present was Librarian Hallie Yundt Silver.


Library Board Kim Ahrens called the meeting to order at 5:00 p.m.


Moved by David Clayton and supported by Casey Welch to approve the Minutes of the Public Hearing and the Meeting, both of September 13, 2016, correcting Kim Ahren’s title to be President of the Library Board.   Motion carried.


Final Claims for October 2016 were distributed.  Moved by Lauren Youse and supported by David Clayton to approve the Claims for October 2016 in the amount of $47,001.16.  Motion carried.




It was noted that a Certificate of Deposit, designated for Cash Flow, in the amount of $100,000 matures at Macon Atlanta State Bank in Monroe City on October 19th, and a second Certificate of Deposit, designated as Restricted for the Melba Easley Estate, in the amount of $62,472.72 matures at US Bank on November 20, 2016.  Moved by J’Nelle Lee and supported by Tom Prater to authorize two of the following people to redeem and deposit the proceeds of both CD’s in the money market account at HNB:  Hallie Yundt Silver, Amber Baxter, Frank DiTillo, and Kim Ahrens.  Further moved to authorize the Investment Committee to re-invest locally the Easley funds plus enough additional in Cash Flow from the HNB account to total $100,000.  Motion carried.


It was discovered that the City Financial Report had not been included in the packet.


The Transfer Recommendation for October 2016 was distributed.  A conversation with the City Collector was discussed.  Moved by David Clayton and supported by Sara North to approve the Transfer Recommendation showing the transfer of $70,000 from HNB to the operating account.  Motion carried.



Tom Prater provided the report of the Library Personnel & Services Committee; he distributed copies of the Library Director Evaluation Form and requested that they be returned to him in November.  Frank DiTillo provided the Investment Committee report.  There were no other Committee Reports


The written Director’s Report was included in the packet.  Hallie Yundt Silver brought up her report on the Collection Agency, stating that she recommended continuing to use it, but also indicated that she would like to see prosecution of Library patrons who have failed to return large numbers or valuable items.  There was consensus that she should provide more information about the number of people and the dollars involved.  David Clayton reminded the Library Board that the limit was three years on a felony and one year on a misdemeanor. 


Amber Baxter left at 5:45 p.m.


Moved by Sara North and supported by Casey Welch to authorize the Summer 17 LSTA grant application.  Motion carried.


There was interest in considering the Missouri State Library’s offer of a grant-funded seat to view Short Takes for Trustees.  Hallie Yundt Silver was instructed to investigate further.


Moved by Frank DiTillo and supported by Lauren Welch to accept the Director’s Evaluation Form.  Motion carried.


The Surplus List, dated October 10, 2016, was distributed.  Moved by David Clayton and supported by Casey Welch to declare the items surplus.  Discussion followed on ways and means to dispose of some of the surplus items.  Motion carried. 


Moved by Tom Prater and supported by J’Nelle Lee to adjourn.  Motion carried.


The meeting adjourned at 6:05 p.m.


Respectfully submitted,




Hallie Yundt Silver, Acting Secretary






Kim Ahrens, President