MINUTES OF
THE MEETING OF February 14, 2017
The Hannibal Free Public
Library Board of Trustees met on Tuesday, February 14, 2017, in the 3rd
Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street,
Hannibal, MO 63401. Present were:
Kim Ahrens, David Clayton, Frank DiTillo, J’Nelle Lee, Sara North, Tom Prater,
and Casey Welch. Absent were:
Amber Baxter and Lauren Youse.
Also present was Librarian Hallie Yundt Silver.
Kim Ahrens chaired the
meeting. She called it to order at
5:05 p.m.
Moved by Frank DiTillo and
supported by Sara North to approve the Minutes of the Executive Session of
December 13, 2016, and the Minutes of both the Regular and Executive Sessions of
January 10, 2017. Motion carried.
Final Claims for February
2017 were distributed. Moved by Tom
Prater and supported by J’Nelle Lee to approve the Claims for February in the
amount of $54,317.57 plus the cost of the ad in the Hannibal Courier Post,
estimated at $25. Hallie Yundt
Silver identified two items the City had deducted in January that were not
included in the Claims:
$3,253.00 in Unused Sick Leave, 80.60.109, and $1,725.00 for the Audit,
80.60.240.
Motion carried.
Moved by David Clayton and
supported by J’Nelle Lee to approve the Investment Report for January 2017.
Motion carried.
Hallie Yundt Silver
reported that Brad Lukens of AMG purchased a 5-year CD from Discover Bank
of Greenwood, Delaware, in the amount of $168,000.00, with a maturity of
February 8, 2022, paying 2.25% interest.
She said it would be shown on the February report divided with
$165,000.00 as Unrestricted and the remaining $3,000.00 as Cash Flow.
The City Financial Report
was emailed with the financial packet.
The Transfer Recommendation
for February 2017 was distributed showing no transfer between the HNB and the
operating account. It also showed
an emergency transfer of $165,000.00 moving from the operating account to HNB on
January 27, 2017. Moved by Tom
Prater and supported by Frank DiTillo to approve the Transfer Recommendation for
February 2017. Motion carried.
Jason Jermaine Cunningham’s ban from Library property for two years was
discussed under Correspondence.
Committee assignments were
discussed. It was decided that the
Building & Grounds Committee would meet on February 27, and the Library
Personnel & Services Committee would meet on February 28, 2017.
David Clayton, Sara North, and J’Nelle Lee indicated to the Nominating
Committee their interest in another term of appointment to the Library Board.
The written Director’s
Report was included in the packet.
Hallie Yundt Silver was asked about the Library’s network security and
structure, questions she declined to answer in open session.
Moved by Tom Prater and
supported by David Clayton to accept the Voucher grant in the amount of
$209.19 for promotional materials, and Summer 17 grant in the amount of $3,905
with a $500 match for collection development.
Motion carried.
Moved by Frank DiTillo and supported by Casey Welch to
accept the Audit for FY15-16.
Motion carried.
Moved by Sara North and supported by Casey Welch to declare
January 14, 2017, as a weather-related closing and to authorize paying full-time
staff for the day. It was noted
that the decision was made before 9:00 a.m., so part-time staff was not paid per
policy. Motion carried.
Moved by David Clayton and supported by Frank DiTillo to
waive the Library Board’s bid/quote requirement & accept the quote from American
Glass in the amount of $7,300 to replace the large window over the glass main
entrance. Motion carried.
(Roll call: Tom Prater-aye,
Frank DiTillo-aye, J’Nelle Lee-aye, David Clayton-aye, Sara North-aye, Kim
Ahrens-aye, Casey Welch-abstain)
Hallie Yundt Silver said American Glass had told her that
the windows on the west wall of the Woman’s Club Room needed to be unsealed from
the outside, which would require a lift.
She said she would ask that this work be accomplished at the same time as
the replacement of the large window.
Hallie Yundt Silver went on to report that she requested a
quote from American Glass to replace the windows in the Children’s Room which
have broken seals. She indicated
that she planned to follow the usual bid/quote procedure with these windows when
it was time to do the project.
The Library Board worked as a Committee of the Whole to
start planning the Budget for FY2017-2018.
Discussed and reviewed were the Capital Outlay plan, Revenues, and
Designated Accounts. There was
consensus that the Library Personnel & Services
Committee should review the Personnel Detail budget at the committee level in
Executive Session.
David Clayton requested
that Executive Session be scheduled in March to discuss the Library’s network
security and structure.
Moved by Tom Prater and supported by David Clayton to
adjourn. Motion carried.
The Library Board adjourned at 6:16 p.m.
Respectfully submitted,
Hallie Yundt Silver, Acting
Secretary
Accepted,
Kim Ahrens, President