MINUTES OF THE MEETING of September 12, 2017
The Hannibal Free Public Library Board of Trustees met on Tuesday, September 12, 2017, at 5:00 p.m., in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO 63401. Present: Kim Ahrens, Frank DiTillo (5:03), JíNelle Lee, Sara A. North, Tom Prater, Casey Welch, and Lauren Youse. Absent: Amber Baxter. Also Present: Hallie Yundt Silver, Library Director.
Library Board President Kim Ahrens chaired the meeting. She called it to order at 5:02 p.m. The agenda was amended by consensus to allow Item 6, Transfer Request, to be considered before Item 4, Investments.
Moved by JíNelle and supported by Casey Welch to approve the Minutes of the meeting of August 15, 2017. Motion carried.
Claims were distributed. Moved by Tom Prater and supported by Sara North to approve the Claims for September 2017 in the amount of $61,039.08. Motion carried with Casey Welch abstaining.
The Transfer Recommendation was distributed. Moved by Tom Prater and supported by JíNelle Lee to approve the Transfer Recommendation for September 2017 showing a transfer of $5,000 from operating at F&M to Cash Flow at HNB. Motion carried.
Moved by Lauren Youse and supported by Casey Welch to authorize two of the following four people (Kim Ahrens, Amber Baxter, Frank DiTillo, Hallie Yundt Silver) to redeem two CDs on their maturities: the CD at RCS Bank maturing on September 15th in the amount of $150,000 in Cash Flow and the CD at HomeBank maturing on October 1st in the amount of $85,223.72 in Capital Outlay, Cash Flow, and Unrestricted. Discussion followed that stated that maturing CDs total $235,233.72. Motion carried.
Moved by Tom Prater and supported by JíNelle Lee to authorize for the Investment Committee to handle the investment in one or more CDs a total of $209,590.72, of which $175,000 in Cash Flow to mature in September or October of a future year, and $27,000 in Capital Outlay, and $7,590.72 in Unrestricted with the maturity dependent on available interest rates. Motion carried.
Moved by Lauren Youse and supported by Tom Prater to authorize the transfer of funds on paper to invest the William H. and Janie L. Dye Account with the transfer in the amount of $1,000 from HNB to the Discover Bank CD, maturing on February 8, 2022, and $1,000 from the Discover CD transferred to HNB for Cash Flow. Motion carried.
Hallie Yundt Silver reported that after her second inquiry to US Bank about how to get missing interest check from November 2016 reissued, she was informed she must sign a form. She indicated she would sign the form the following day.
The City Financial Report was emailed separate from the financial packet.
Under Correspondence, Hallie Yundt Silver reported she had mailed letters soliciting bids for the elevator maintenance service contract to 13 contractors in the tri-state area. She added that one companyís representative had looked at the elevator and she had heard from another that his company was not conducting business in Hannibal.
The Building & Grounds, Investment, and Ad Hoc Grant Committees were scheduled to meet soon.
The written Directorís Report was included in the packet. Hallie remarked that August was her 10th anniversary of employment here at Hannibal Free Public Library, and that August also marked the fortieth anniversary of her Masterís in Library Science. She commented on her schedule. She went on to provide information about a public training event about AtoZDatabases on Monday, September 18th, at 6:30 p.m. She reported progress on the Strategic Planning Grant. She provided information about the acquittal of the KC librarian on trial for defending a manís free speech at a library program.
Moved by Frank DiTillo and supported by Lauren Youse to approve the amended Organization Chart. Motion carried.
Moved by Sara North and supported by Frank DiTillo to authorize Hallie Yundt Silver and Caitlin Greathouse to apply for the Summer 18 LSTA grant. Motion carried.
Moved by Sara North and supported by Frank DiTillo to accept the Librarianís Annual Narrative Report. Motion carried.
Moved by Lauren Youse and supported by Frank DiTillo to authorize the Building & Grounds Committee to accept or decline any and all bids for Elevator Maintenance Service at a Committee meeting later in September or in early October. Motion carried.
Moved by Casey Welch and supported by Tom Prater to accept the donation of an AED from the Marion County Ambulance District and to authorize Hallie Yundt Silver to sign the agreement for the 5-year maintenance contract for around $400. Motion carried.
Moved by Casey Welch and supported by Frank DiTillo to adjourn. Motion carried. The Library Board adjourned at 5:35 p.m.
Hallie Yundt Silver, Acting Secretary
Kim Ahrens, President