MINUTES OF THE MEETING of October 13, 2018

The Hannibal Free Public Library Board of Trustees held its regular monthly meeting at 5:00 p.m., on Tuesday, October 13, 2018, in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO 63401. Present: Kim Ahrens, Frank DiTillo, Annie Dixon, JíNelle Lee, Sara A. North, Tom Prater, Casey Welch, and Lauren Youse.

Absent: Roy Hark. Also Present: Hallie Yundt Silver, Library Director.

Library Board President Kim Ahrens chaired the meeting. She called it to order at 5:02 p.m.

Moved by Annie Dixon and supported by Frank DiTillo to approve the Minutes of the meeting of September 11, 2018. Motion carried.

Distribute Claims in the amount of $55,321.83. MasterCard claims in the amount of $1,925.34 were included in the main packet. Claims included: 2 Rivers Industries for recycling after the book sale and General Fund for St. Elizabeth Hospital taxes. Other questions? Request approval of total Claims for September in the amount of $57,247.17.

Final Claims for October were distributed in the amount of $55,321.83. It was noted that he MasterCard statement for September in the amount of $1,925.34 and the credit card spreadsheet were included in the packet. Moved by Tom Prater and supported by Sara North to approve total Claims for October in the amount of $57,247.17. Motion carried.

The updated page 4 of the Investment Report, showing transfer of $5,000 from Cash Flow to Capital Outlay in the HNB money market account, was distributed. Moved by Annie Dixon and supported by Lauren Youse to accept the Investment Report. Motion carried.

The City Financial Report was included in the packet.

The Transfer Recommendation was distributed. Moved by Lauren Youse and supported by Casey Welch to approve the Transfer Recommendation for October 2018, showing no transfer. Motion carried.

Hallie Yundt Silver reported she had sent a letter to the Willmann family Library Boardís acceptance of the "Mr. & Mrs. E. A. Willmann Memorial," and thanking them for their generosity.

There were no Committee reports or assignments.

The written Directorís Report was included in the packet. Hallie Yundt Silver added that the money market account still needed to be moved from HNB to HomeBank. She recommended the matter wait until the CD at SaintsAvenue Bank matured on October 16th. She continued her report reminding the Library Board of the Annual Meeting of the Friends of the Library on October 18th. She asked if anyone was interested in ordering Library logo shirts. She reported on progress with electrical repairs. She notified the Library Board that the light bulbs donated by the Hannibal Police Department did not work in our fixtures, and we will need to dispose of them at $2.10 per bulb. She recommended that the Library Board explore reducing or eliminating overdue fines. There was consensus that the Strategic Planning Committee should discuss this matter at its upcoming meetings and report findings.

Discussion followed on Strategic Planning. Hallie Yundt Silver was instructed to find a date for the Library Board to hold its focus group.

Discussion followed on the proposed revision to the By-Laws.

Moved by Tom Prater and supported by JíNelle Lee to accept the donation of a chess board and pieces from Nancy Vaia Robinson with the understanding that the chess board could possibly be displayed during chess events but not on display year-round. It was noted that the chess board was made for George William Sparks, Jr., of Moberly Missouri. Motion carried.

Moved by Annie Dixon and supported by Frank DiTillo to discontinue to offer the Individual Non-Resident Fee and instead to charge $80 in 2019 for everyone living at one residential address. Motion carried.

Moved by Tom Prater and supported by Annie Dixon to request an increase of $1,250 for the 2019 Ralls Countyís fee, with the total annual assessment requested to increase from $27,250 to $28,500 ($14,000 1st half, and $14,500, 2nd half of 2019). Motion carried.

Moved by Lauren Youse and supported by Frank DiTillo to adjourn. Motion carried.

The Library Board adjourned at 6:03 p.m.

Respectfully submitted,


Hallie Yundt Silver, Acting Secretary



Kim Ahrens, President