HANNIBAL FREE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES OF THE MEETING of September 10, 2019
The Hannibal Free Public Library Board of Trustees held its regular monthly meeting at 5:00 p.m., on Tuesday, September 10, 2019, in the 3rd Floor Meeting Rooms at Hannibal Free Public Library, 200 South Fifth Street, Hannibal, MO 63401. Present: Kim Ahrens, Frank DiTillo, Annie Dixon, J’Nelle Lee, Sara A. North, Tom Prater, and Casey Welch. Absent: Roy Hark and Lauren Youse. Also Present: Lisa Peck, City Manager, and Hallie Yundt Silver, Library Director.
Kim Ahrens chaired the Public Hearing. She called it to order at 5:03 p.m.
Moved by Frank DiTillo and supported by Casey Welch to amend the Agenda to include approvals for Minutes for July 9 and August 13, 2019, and the Investment Report for August 2019. Motion carried.
City Manager Lisa Peck was acknowledged. Introductions were made. Lisa Peck talked to the Library Board about her background, goals, and aspirations. She left at 5:15 p.m.
Moved by Tom Prater and supported by Annie Dixon to approve the Minutes of the meeting of July 9, 2019. Motion carried.
Moved by Frank DiTillo and supported by Casey Welch to approve the Minutes of the meeting of August 13, 2019. Motion carried.
Claims for September 2019 in the amount of $57,573.98 were distributed. MasterCard claims in the amount of $4,075.02 were included in the main packet. Hallie Yundt Silver reported that the City moved $14,879.00 by Journal Entry for Cost Apportionment to Gen'l Fund, 80.60.217, on September 6th. Moved by Annie Dixon and supported by Frank DiTillo to approve the total Claims for September 2019 in the amount of $76,528.00. Motion carried.
Discussion followed on the Investment Report. Hallie Yundt Silver reported that the transfer between F&M and HomeBank of Capital Outlay and Cash Flow was shown on the August report. The F&M CDARS CD, maturing on 9-12-2019, requires no signatures to redeem. She said its check would be deposited at HomeBank, per Board instructions. She indicated she would propose an additional transfer between F&M and HomeBank of Capital Outlay and Cash Flow in October. Moved by Tom Prater and supported by Annie Dixon to approve the Investment Report for August 2019. Motion carried.
The City Financial Report was included in the packet.
The Transfer Recommendation for September 2019 was distributed. In was noted that that the total Claims on the Transfer Recommendation do not include the Cost Apportionment as this has already been moved from the account. Moved by Frank DiTillo and supported by Casey Welch to approve the Recommendation showing no transfer of funds. Motion carried.
There was no Correspondence.
Casey Welch provided a report on the Building & Grounds Committee meeting with Klingner on September 4, 2019. Paint chips of proposed colors and samples of proposed carpet and luxury vinyl tile (LVT) were shown. There was consensus that the full Library Board wanted to meet with Klinger before finishes were finalized. There was agreement that it could be as a called meeting and/or as a meeting of the Building & Grounds Committee.
The Director’s written report was included in the packet. Hallie Yundt Silver added the following to her written report:
She reminded the Board that information about September events was included in her report and asked if any events need a Social Notice (3 or more Library Board members plan to attend). There was consensus that no Social Notices were necessary.
She reported that the Annual Book Sale grossed $1,196.86. After expenses of $566.25, which included half the shed rental, refreshments for volunteers, and the classified ads, it netted $630.61.
She stated that the first reading of the Library Theft Ordinance went well at the Council meeting of September 3rd, and adoption anticipated on September 17th.
She said that Allen Hagood called me on Monday. He is willing to transfer his interests in the copyright to the Hagoods’ Hannibal, Too, and he will talk to his daughters about their interests in the copyright.
She reported that the Twain SHALL Meet project kicked off on Monday evening. Five people attended. Two teams were established, and a third team is in the process of being formed. She challenged Library Board members to form a team.
She said that the Auditor would visit the Library on Thursday.
Moved by Annie Dixon and supported by J’Nelle Lee to adopt the recommendations of the Strategic Planning Committee concerning the slogan of “America’s Hometown Library”, vision statement of “Hannibal Free Public Library pursues the enrichment of the personal lives of its users.” Further moved to adopt the following Mission Statement:
The Library seeks to help people in their search for greater understanding, in their quest for reliable information, and in exploration of a more secure and creative pattern for living. The Library intends to fulfill the individual’s need for satisfying recreation that enriches the human spirit. The Library proposes to extend, cultivate and encourage the pursuit of lifelong learning and to promote voluntary, individual enjoyment of reading.
A learning and recreational center of the community, the Library aims to provide service in physical and virtual environments which promote a literate community. The Library provides a range of services, including books and other materials, inter-library loan, reference and referral, on-line access and information, local history, study and meeting space, programming, and collaboration with community groups and other units of government.
Hannibal Free Public Library’s service district is the City of Hannibal. The Library also serves Ralls County residents under contract and other patrons who register as non-residents.
Hannibal Free Public Library recognizes the scholarly resources of our neighbors (Hannibal-LaGrange College, the Hannibal Public Schools, Ralls County Library, and other area libraries) and works toward having each library complement the other.
Moved by Tom Prater and supported by Frank DiTillo to accept the Librarian’s Annual Narrative Report for FY2018-2019. Motion carried.
Moved by Tom Prater and supported by Sara North to authorize the application for the Summer 20 LSTA Grant.
Discussion followed on Johnson Painting & Decorating. There was consensus that Hallie Yundt Silver should obtain quotes from several other companies.
Kim Ahrens read the following statement: The tentative agenda of this meeting also includes a vote to close part of this meeting pursuant to RSMO 610.021(3) “Hiring, firing, disciplining or promoting of particular employees by a public governmental body…”
Moved by J’Nelle Lee and supported by Casey Welch to enter Executive Session. Motion carried. (all ayes: Tom Prater, Casey Welch, Annie Dixon, Sara North, J’Nelle Lee, Kim Ahrens)
The meeting was closed at 6:15 p.m.
Moved by Sara North and supported by Frank DiTillo to exit Executive Session and open the meeting. Motion carried. (all ayes: Tom Prater, Casey Welch, Annie Dixon, Sara North, J’Nelle Lee, Kim Ahrens)
The meeting was re-opened at 6:21 p.m.
Moved by Frank DiTillo and supported by Annie Dixon to adjourn. Motion carried.
The meeting adjourned at 6:21 p.m.
Hallie Yundt Silver, Acting Secretary
Kim Ahrens, President