HANNIBAL FREE PUBLIC LIBRARY BOARD OF TRUSTEES
MINUTES OF THE PUBLIC HEARING and MEETING of September 8, 2020
The Hannibal Free Public Library Board of Trustees held its regular monthly meeting on Tuesday, September 8, 2020, at 5:00 p.m. The Library Board met in the Library’s meeting rooms on the Third Floor. Present: Kim Ahrens, Frank DiTillo, Annie Dixon, Roy Hark, Sara A. North, Tom Prater, and Lauren Youse. Absent: J’Nelle Lee and Casey Welch. Also Present: Assistant Director Caitlin Greathouse and Library Director Hallie Yundt Silver.
Kim Ahrens chaired the Library Board meeting. She called it to order at 5:02 p.m.
Hallie Yundt Silver apologized because the Agenda for the meeting included some information from the previous month’s meeting. She stated that no Closed Session was noticed for the meeting today, and that the Public Hearing was in August.
The Library building was closed to the public on Tuesdays to allow staffing to provide Curbside Pickup Service. The Agenda indicated that members of the public wishing to attend the meeting will be admitted to the building from 4:45 p.m.It was noted that Hilary Mossell were stationed at the entrance at 4:45 p.m. to allow admittance to the public who want to attend the Library Board meeting. Hallie Yundt Silver indicated that either Hilary Mossell or Gabriella Damotte would remain at the entrance until the meeting concluded.
Social distancing was observed during the meeting.
Moved by Lauren Youse and supported by Roy Hark to approve the Minutes of the meeting of August 11, 2020. Motion carried.
Claims in the amount of $71,924.19 were distributed. MasterCard claims in the amount of $3,544.52 were included in the main packet. Moved by Roy Hark and supported by Frank DiTillo to approve Claims for September 2020 in the amount of $78,468.71. Motion carried.
The corrected Investment Overview for September 2020 was distributed, showing the number of the HomeBank CDARS CD and the Anticipated Revenues, Expenditures, and Balance for the Fiscal Year. Hallie Yundt Silver indicated that no reallocated was necessary at this time.
Moved by Annie Dixon and approved by Frank DiTillo to approve the corrected Investment Report for September 2020. Discussion followed concerning the $15 monthly service charge on the HomeBank money market account. Hallie Yundt Silver indicated that it would be owed until the CD’s matured because the money market account will be kept at zero with funds invested in CDs and the ICS account. Motion carried.
Moved by Annie Dixon and supported by Frank DiTillo to authorize the Investment Committee to re-invest the CD at AMG, which matures on October 13, 2020, at best rate for longest term based on the recommendation of Brad Lukens. Further moved to add the cash at Wells Fargo into the CD investment. Motion carried.
The City Financial Report for August 2020 was emailed the morning of the meeting. Hallie Yundt Silver said that she and Toni Rose had not had time to review it. Hallie Yundt Silver announced that Caitlin Greathouse would review the City Financial Report with Toni Rose monthly.
The Transfer Recommendation for September 2020 was distributed. Moved by Roy Hark and supported by Annie Dixon to approve the Transfer Recommendation, showing no transfer. Motion carried.
There was no Correspondence to report to the Library Board.
The Investment Committee met on August 13th at HomeBank. No other Committees met.
Kim Ahrens appointed Tom Prater, Caitlin Greathouse, and Hallie Yundt Silver to serve on an Ad Hoc Committee concerned with the settlement of the claim with Bleigh’s insurance company over the book stacks that collapsed on the Second Floor in March 2020.
The Director’s written report was included in the packet.
Discussion followed on the Coronavirus pandemic. Hallie Yundt Silver reported on decisions made by various Missouri public library directors after the results Test 4 of the REALM project were released. She said thatshe had decided to continue quarantining materials stacked into lined plastic bins for seven days. After the quarantine, books would go in the hot box and AV items would be wiped with disinfecting wipes. She indicated that staff would be experimenting with CD sleeves and the hot box this week.
She stated that she continued to recommend that the Library would be closed to walk-in traffic should the Hannibal Public School District close due to COVID-19. In this event, the Library would increase its Curbside Service hours. If only one or two school buildings close, she recommended that the Library would continue offering walk-in and curbside service, per usual. She said that if a staff member should contract the virus or receive orders to quarantine because of exposure, she continued to recommend that the City Clerk handle the matter. She said that the rules kept changing rapidly.
Moved by Annie Dixon and supported by Tom Prater to accept both the physical and digital copies of the Brewington diaries from Robert Coontz. Motion carried.
The Librarian’s Annual Narrative Report was emailed and copies were distributed at the meeting. Moved by Lauran Youse and supported by Roy Hark to accept the Report. Motion carried.
Moved by Tom Prater and supported by Annie Dixon to authorize application for Summer 21 LSTA grant. Motion carried.
Hallie Yundt Silver reported that she and Caitlin Greathouse suspected there would be another non-competitive collection development grant offered this fall. Depending on the timing, she said she might need to proceed with the application and request approval from the Library Board after applying.
Moved by Annie Dixon and supported by Roy Hark to accept the Alternate 2 bid from Innovative Library Interiors in the amount of$38,464.12 to replace and install the book stacks on the Second Floor. Motion carried.
Moved by Tom Prater and supported by Sara North to declare surplus the existing metal end panels. Discussion followed concerning the wood slat wall attachments, which Hallie Yundt Silver indicated would be used on the new end panels. Motion carried.
There was consensus to obtain metal book stack color samples in #02 Gray Mist and #86 Pebble Gray. There was consensus to obtain several laminate color samples from the following: 4965 Basket Weaving, 4946 Natural Cotton, 4810 Titanium, 4811 Silicon, 4168 Gray Pampas, and 4783 White Tigris.
Moved by Roy Hark and supported by Frank DiTillo to adjourn. Motion carried.
The meeting adjourned at 5:50 p.m.
Hallie Yundt Silver, Acting Secretary
Kim Ahrens, President