Board Meeting

 February 16, 2012

Present:  President Debbie Bastian , Vice-President Virginia Mulhern, Secretary/Treasurer Hallie Yundt Silver , Friends Board Member Frances Hays (4:00 p.m.)

 President Debbie Bastian called the meeting to order at 3:45 p.m. 

  Hallie Yundt Silver gave her report as Secretary/Treasurer of the Friends and as the Library Director.  She reported that the IRS 990-PF and the sales taxes for last year had been filed.  She reported that the Library’s Summer 2012 grant had been funded.

 Moved by Debbie Bastian and supported by Virginia Mulhern to approve the Minutes of the meeting on October 20, 2011.  Motion carried.

  Hallie Yundt Silver provided the Financial Report.  It showed a balance of $498.54 in the savings account and $15.00 in cash awaiting deposit.  She reported that the Friends need to make a charitable donation of about $50 to make completion of the IRS 990-PF form easier next year. 

 Moved by Hallie Yundt Silver and supported by Debbie Bastian to donate $50 to the book fund of Hannibal Free Public Library.  Motion carried.

Hallie Yundt Silver also provided the Book Sale Report.  She reported that the Book Lover’s Sale netted $527.94 for the Library and attracted approximately 338 people.  Expenses were minimal at $39.52 and included three paid garage sale ads and refreshments for staff and volunteers.  Per previous Library Board instructions, several boxes of books were donated to the County Jail and Missouri Girls Town .  Library staff did a marvelous job getting the sale ready to go.  Friends contributed time and grocery bags.  It was a fine, low-key event, thanks to everyone’s contribution.

  Debbie Bastian volunteered to distribute posters around town for the sale in August.

 Frances Hays provided the membership report.  There are six names to add to the printed Membership List. 

  Hallie Yundt Silver reported that rough draft revisions of the By-Laws had been written.  She and Linda Verdier plan to work on them this spring.

There was consensus to continue selling note cards.  Friends requested Library staff to develop mock-ups of several note card ideas in time for the June meeting.

Discussion followed on the Friends calendar of activities for 2011-2012, including:

 Virginia Mulhern shared a newspaper article on Friends of the Library in Louisiana , Missouri .  There was consensus that Hallie should issue media releases on the meetings of the Hannibal Friends.

  Debbie Bastian announced that the next regular meeting will be on Thursday, June 21.  Friends requested that Cindy Haun consider sharing her photos of Africa as the program for June meeting.

 It was decided to forgo the genealogy program today.

 Moved to adjourn by Hallie Yundt Silver and supported by Frances Hays.  Motion carried.

 Respectfully submitted,


Hallie Yundt Silver , Library Director, Hannibal Free Public Library, and

   Secretary/Treasurer, Friends of the Hannibal Free Public Library