FRIENDS OF THE HANNIBAL FREE PUB

FRIENDS OF THE HANNIBAL FREE PUBLIC LIBRARY

Board Meeting: October 16, 2014, 3:30 p.m.

Present: Vice-President Virginia Mulhern and Secretary/Treasurer Hallie Yundt Silver

Also Present: Harriet Grubb

Excused Absent: President Katie Wright

Friends Vice-President Virginia Mulhern called the Friends Board Meeting to order at 3:35 p.m.

Moved by Hallie Yundt Silver and supported by Virginia Mulhern to approve the Minutes of previous meeting on July 30, 2014. Motion carried.

Hallie Yundt Silver provided the Financial Report. She reported on the following:

ü Some bank statements from August through December 2013 were never received in the mail. When asked, the bank was unable to provide them. She plans to inquire again.

ü As of last bank statement (September 15, 2014), balance in HNB savings was $737.28. There are three invoices outstanding: $31.90 for Kick-Off in the Park Fundraiser, $89.00 for purchase of 10x10 Instant Gazebo, and $53.11 for the mini-golf fundraiser. (The first two were approved for payment at the Friends Board meeting of July 30, 2014. The third needs to be approved for payment today.) A deposit of $111.70 was made after mini-golf, bringing the balance to $649.97 once the invoices are paid to Hannibal Free Public Library.

ü Mini-golf fundraiser netted $58.59.

ü Filing of the MO Secretary of State’s Non-Profit Registration Report is now biennial. It does not need to be filed this year.

Moved by Hallie Yundt Silver and supported by Virginia Mulhern to approve Request approve payment of one Invoice: Library, 9-29-14, $53.11. Motion carried.

Moved by Hallie Yundt Silver and supported by Virginia Mulhern to donate $50 to Library’s gift book fund, and to authorize payment of the invoice. Motion carried.

Moved by Virginia Mulhern and supported by Hallie Yundt Silver to approve the Financial Report. Motion carried.

Moved by Hallie Yundt Silver and supported by Virginia Mulhern to adjourn. Meeting adjourned at 3:45 p.m.

Respectfully submitted,

Hallie Yundt Silver, Library Director, Hannibal Free Public Library, and

Secretary/Treasurer, Friends of the Hannibal Free Public Library

FRIENDS OF THE HANNIBAL FREE PUBLIC LIBRARY

Annual Meeting: October 16, 2014, 4:00 p.m.

Present were: Carol Bridgeman, Connie Brock, Jack Gardener, Harriet Grubb, Virginia Mulhern, Gary Silver, and Hallie Yundt Silver.

Absent was Norman Grubb

Friends Vice-President Virginia Mulhern called the Annual Friends Meeting to order at 4:00 p.m. She greeted and welcomed returning and new Friends.

Dues were collected. Copies of the new brochure were distributed.

Hallie Yundt Silver provided the Membership Report. She reported that the Friends now had eight paid members. With seven being present, there was a quorum.

Moved by Hallie Yundt Silver and supported by Harriet Grubb to approve the Minutes of previous meeting, October 17, 2013. Motion carried.

Hallie Yundt Silver provided the Financial Report. She reported on the following

· As of last bank statement (September 15, 2014), balance in HNB savings was $737.28. There are three invoices outstanding: $31.90 for Kick-Off in the Park Fundraiser, $89.00 for purchase of 10x10 Instant Gazebo, and $53.11 for the mini-golf fundraiser. A deposit of $111.70 was made after mini-golf, bringing the balance to $649.97 once the invoices are paid to Hannibal Free Public Library.

· The Kick-Off in the Park fundraiser netted $28.43.

· The Mini-Golf fundraiser netted $58.59.

· The Friends Board approved the donation of $50 to the Library’s gift book fund.

Moved by Gary Silver and supported by Connie Brock to approve the Financial Report. Motion carried.

Nominations from the floor for Friends officers for 2014-2015 were sought. Moved by Harriet Grubb and supported by Connie Brock to close the nominations and elect the following by proclamation: Carol Bridgeman as Friends President, Virginia Mulhern as Vice-President, and Hallie Yundt Silver as Secretary/Treasurer. Motion carried.

Moved by Carol Bridgeman and supported by Harriet Grubb to continue co-sponsoring the Library’s movie license for Children’s Matinees and other uses and to add Library Mini-Golf as a program the Friends will co-sponsor with the Library. Discussion followed that co-sponsorhip is one way the Library has of acknowledging the assistance of the Friends at the book sales. Motion carried.

Hallie Yundt Silver provided the Library Director’s Report. Topics included:

· Kick-Off in the Park was a great event. We plan to do it again next year and hope the Friends want to participate again with a fundraiser.

· Library Mini-Golf was a fun event although even lower key than last year. We were disappointed with the turnout although everyone who attended seemed to have a great time. It was a beautiful day, and we did not promote the event heavily. Staff wants to try offering it again on a Saturday afternoon in September 2015. Friends are invited to participate again with a fundraiser.

· The Chess Tournament, which Harriet and Norm Grubb coordinated, attracted 14 adult players, 4 juniors, and a total audience of 24 people.

· Friends donated $50 in October 2013 to purchase books for the Library’s collection. Titles included: 1. Jane Austen's England / Adkins 2. Mrs. Poe / Cullen 3. They Raised Me Up / Wilkins

· Books were plated for the Friends and placed in the Library’s collection in memory of J. Hurley Hagood and Roberta Hagood. Titles included: 1. Steamboat Bertrand and Missouri River Commerce by Switzer 2. Incident at Otterville Station.

· Members of the Friends lost loved ones this year. Books were plated in their memory and placed in the Library collection. The following titles were plated for the Friends in memory of Jim Klene: 1. The Actual & Truthful Adventures of Becky Thatcher by Jessica Lawson 2. Cooking with Fire by Paula Marcoux 3. Dogtripping by David Rosenfelt 4. It's Only Slow Food until You Try to Eat It by Bill Heavey 5. The Scout's Campfire Cookbook for Kids by Tim Conners. Scott Bridgeman’s memorial included the following titles: 1. Bowling Fundamentals by Michelle Mullen 2. The Total Fishing Manual by the Eds. of Field & Stream 3. The Complete Mushroom Hunter by Gary Lincoff 4. Duck, Duck, Goose by Hank Shaw 5. Wild Pitches by Jayson Stark.

· Are there other memorials books that need to be selected and placed in the Library’s collection?

o Library’s Holiday Potluck, Thursday, December 18, 2014 (in lieu of any December Friends meetings)

There was consensus that media releases should be issued on memorial donations made by the Friends.

Moved by Connie Brock and supported by Carol Bridgeman to adjourn. Meeting adjourned at 4:55 p.m.